Landlord Maintenance Contract Template for England and Wales

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Key Requirements PROMPT example:

Landlord Maintenance Contract

"I need a Landlord Maintenance Contract for a portfolio of 15 residential properties in Manchester, with specific provisions for 24/7 emergency response and quarterly planned maintenance, to commence from March 2025."

Document background
The Landlord Maintenance Contract is essential for property owners and managers in England and Wales who need to ensure their properties are maintained to legal standards. This agreement is particularly important given the stringent requirements of the Homes (Fitness for Human Habitation) Act 2018 and other relevant legislation. It typically covers routine maintenance, emergency repairs, compliance checks, and preventative maintenance work. The contract helps landlords fulfill their legal obligations while providing clear guidelines for maintenance contractors regarding scope, quality, and delivery of services.
Suggested Sections

1. Parties: Details of the landlord and maintenance contractor

2. Background: Context of the agreement and property details

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Termination: Duration of contract and termination provisions

6. Payment Terms: Fees, payment schedule, and invoicing requirements

7. Service Standards: Quality requirements and performance metrics

8. Health and Safety: Safety requirements and compliance obligations

Optional Sections

1. Emergency Services: Terms for out-of-hours or emergency maintenance services when 24/7 coverage is required

2. Subcontracting: Rules and conditions for engaging third-party contractors when work delegation is needed

3. Insurance Requirements: Specific insurance coverage requirements for high-value or high-risk maintenance work

Suggested Schedules

1. Schedule of Properties: List of properties covered by the maintenance contract

2. Service Level Agreement: Detailed performance metrics and response times

3. Rate Card: Agreed rates for different types of maintenance work

4. Required Certifications: List of necessary qualifications and certifications

5. Maintenance Schedule: Planned maintenance timeline and frequency

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Housing Act 1988: Primary legislation governing residential tenancies in England and Wales, establishing the framework for assured and assured shorthold tenancies

Housing Act 2004: Introduces the Housing Health and Safety Rating System (HHSRS) and requirements for HMO licensing

Landlord and Tenant Act 1985: Sets out basic landlord obligations including repair responsibilities and maintenance of structure and exterior

Homes (Fitness for Human Habitation) Act 2018: Requires landlords to ensure properties are fit for human habitation at the beginning and throughout the tenancy

Health and Safety at Work etc. Act 1974: Establishes general health and safety duties for maintenance work carried out on properties

Gas Safety Regulations 1998: Mandates annual gas safety checks and maintenance requirements for gas installations

Electrical Safety Standards Regulations 2020: Requires regular electrical safety inspections and maintenance in private rented properties

Regulatory Reform (Fire Safety) Order 2005: Sets out fire safety requirements and risk assessments for properties

Building Regulations 2010: Specifies standards for construction work and modifications to properties

Building Safety Act 2022: Introduces new safety requirements for high-rise buildings and general building safety measures

Energy Performance Regulations 2012: Requires Energy Performance Certificates (EPCs) and sets standards for energy efficiency

Supply of Goods and Services Act 1982: Governs contracts for the supply of services, including maintenance services

Consumer Rights Act 2015: Provides protection for consumers in service contracts and sets standards for service quality

Unfair Contract Terms Act 1977: Restricts the use of unfair terms in contracts and limits liability exclusions

Smoke and Carbon Monoxide Alarm Regulations 2015: Requires landlords to install and maintain smoke and carbon monoxide alarms

Control of Asbestos Regulations 2012: Sets requirements for managing asbestos in buildings and during maintenance work

UK GDPR: Governs the processing and storage of personal data in maintenance records and communications

Data Protection Act 2018: Implements UK-specific data protection requirements alongside UK GDPR

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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