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Letter Of Intent For Non Renewal Of Contract
"I need to draft a Letter of Intent for Non Renewal of Contract to inform our IT service provider that we won't be renewing their maintenance contract which expires on March 31, 2025, ensuring we meet the 90-day notice requirement and include provisions for data handover."
1. Recipient Details: Full name, address, and position of the recipient
2. Contract Reference: Original contract details including date and reference number
3. Clear Statement of Intent: Explicit statement of intention not to renew the contract
4. Current Contract End Date: Confirmation of when the existing contract expires
5. Notice Period Compliance: Confirmation that notice is being given within required timeframes
1. Transition Arrangements: Details of any handover process, used when service continuity is important
2. Reason for Non-Renewal: Explanation of decision, used when maintaining business relationships is important
3. Outstanding Obligations: Reference to any remaining contractual obligations, used when there are ongoing commitments
1. Original Contract Copy: Reference copy of the contract being terminated
2. Handover Schedule: Timeline and process for transition (if applicable)
3. Outstanding Items List: Schedule of any remaining obligations or payments
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