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Letter Of Intent To Discontinue Services
"I need a Letter Of Intent To Discontinue Services for our IT maintenance provider, giving them 90 days' notice as per our contract, with the intention to cease services by March 1, 2025, and including specific provisions for data handover and system documentation."
1. Sender and Recipient Details: Full contact information for both parties including names, addresses, and reference numbers
2. Reference to Original Agreement: Details of the service agreement being terminated, including original contract date and reference numbers
3. Clear Statement of Intent: Explicit statement of intention to discontinue services with reference to relevant contract clauses
4. Notice Period: Specified timeframe for service termination in accordance with original agreement terms
5. Effective Date: Clear statement of when services will cease, taking into account required notice periods
1. Transition Arrangements: Details of handover process and transition plan for complex services requiring careful handover
2. Outstanding Payments: Reference to any financial matters including pending payments, final invoices, or refunds
3. Data Handling: Information about data transfer, deletion, or retention requirements post-termination
4. Continuing Obligations: Reference to any obligations that survive termination such as confidentiality or intellectual property rights
1. Service Summary: Comprehensive list of services being terminated with relevant details
2. Transition Plan: Detailed timeline and steps for service discontinuation and handover
3. Financial Statement: Summary of outstanding financial matters and payment schedules
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