Vendor Declaration Form Template for Singapore

Create a bespoke document in minutes, or upload and review your own.

4.6 / 5

4.8 / 5

Let's create your Vendor Declaration Form

1. Select your governing law and document type:

2. Enter your key requirements:

3. Create your document to edit, review or download

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Vendor Declaration Form

"I need a Vendor Declaration Form for our Singapore-based technology company that emphasizes data protection compliance and cybersecurity measures, as we'll be handling sensitive customer information from January 2025."

Document background

The Vendor Declaration Form is a crucial document in Singapore's business ecosystem, designed to ensure transparency and compliance in vendor-client relationships. It is typically required during vendor onboarding processes or periodic vendor assessments. The form helps organizations maintain due diligence in their supply chain management while ensuring compliance with Singapore's regulatory requirements. Vendors use this document to formally declare their business status, certifications, compliance with various laws, and adherence to ethical business practices. The document serves as both a risk management tool and a compliance record.

Suggested Sections

1. Vendor Information: Basic details including company name, registration number, registered address, contact information and authorized representative

2. Business Classification: Declaration of business entity type, industry classification, and relevant business registrations

3. Compliance Declarations: MaNDAtory declarations regarding legal compliance, required licenses, permits, and regulatory adherence

4. Financial Declarations: Statements regarding tax compliance, banking information, financial standing, and GST registration status

5. Anti-Corruption Declaration: Declarations regarding anti-corruption policies, conflicts of interest, and business integrity

Optional Sections

1. Environmental Compliance: Declaration of compliance with environmental regulations and sustainability practices for vendors in manufacturing or industrial sectors

2. Safety Certifications: Workplace safety declarations and certifications for vendors providing on-site services or manufacturing operations

3. Data Protection Measures: PDPA compliance declarations and data security measures for vendors handling personal or sensitive data

4. Employment Practices: Declarations regarding employment policies, work permits, and labor law compliance for vendors providing manpower services

5. International Trade Compliance: Declarations regarding import/export licenses and compliance with international trade regulations for vendors involved in cross-border trade

Suggested Schedules

1. Schedule A - Required Supporting Documents: Comprehensive list of required documentation including business licenses, certificates, permits, and registrations

2. Schedule B - Company Profile: Detailed information about company structure, ownership, directors, and key operations

3. Appendix 1 - Declaration Checklist: Self-assessment checklist for vendors to verify compliance with all declaration requirements

4. Appendix 2 - Code of Conduct: Company's commitment to ethical business practices and compliance standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing
Technology
Professional Services
Construction
Healthcare
Retail
Logistics
Financial Services
Education

Relevant Teams

Procurement
Legal
Compliance
Finance
Operations
Supply Chain
Risk Management
Vendor Management
Internal Audit

Relevant Roles

Procurement Manager
Vendor Management Officer
Compliance Officer
Supply Chain Manager
Legal Counsel
Risk Management Officer
Operations Manager
Chief Financial Officer
Contract Administrator

Industries

Companies Act (Cap. 50): Primary legislation governing corporate entities in Singapore, covering business registration, compliance, and corporate governance requirements

Personal Data Protection Act 2012 (PDPA): Regulates the collection, use, disclosure, and care of personal data by organizations, ensuring data protection standards

Corruption, Drug Trafficking and Other Serious Crimes Act: Addresses money laundering and corrupt practices, requiring declarations about clean business practices and legitimate funds

Competition Act (Cap. 50B): Promotes fair competition and prevents anti-competitive practices in business operations

Registration of Businesses Act: Governs the registration and regulation of businesses in Singapore

Goods and Services Tax Act: Regulates GST compliance and tax obligations for vendors operating in Singapore

Income Tax Act: Governs income tax compliance and reporting requirements for businesses

Employment Act: Regulates employment practices and labor standards if the vendor provides manpower services

Work Injury Compensation Act: Covers workplace injury compensation requirements and insurance obligations

Workplace Safety and Health Act: Sets standards for workplace safety and health practices that vendors must comply with

Prevention of Corruption Act: Specific legislation addressing corruption prevention and ethical business practices

Code of Corporate Governance: Guidelines for corporate governance practices and ethical business conduct

Regulation of Imports and Exports Act: Governs international trade activities and compliance requirements for import/export operations

Customs Act: Regulates customs procedures and requirements for international trade

Strategic Goods (Control) Act: Controls the transfer of strategic goods, technology, and related activities

Environmental Protection and Management Act: Sets environmental protection standards and compliance requirements

Environmental Public Health Act: Regulates public health and environmental hygiene standards

Cybersecurity Act 2018: Establishes framework for cybersecurity standards and protection of critical information infrastructure

Electronic Transactions Act: Governs electronic transactions and digital signatures in business operations

How a Sales & Marketing Lead uses Genie AI to reduce contract drafting time by 95%

Let's create your Vendor Declaration Form

Authors

Alex Denne

Find the exact document you need

Long Term Supplier Declaration

Declaration Of Origin

Vat Declaration Form

Sponsorship Declaration Form

Self Declaration Of Surviving Spouse Form

Self Declaration Form Covid 19

Salary Declaration Form

Referee Declaration Form

Medical Fitness Declaration Form

Format Of Affidavit For Declaration

Employee Declaration Form

Digital Referee Declaration Form

Declaration Letter For Visa Application

Declaration And Nomination Form

Affidavit Of Custodian Of Records Form

Supplier Declaration Form

Police Declaration Form

New Declaration Form

Medical Declaration Form

International Declaration Form

Immigration Declaration Form

Declaration Of Trust Form

Declaration Of Goods Form

Declaration Letter For Subsidiary Company

Customs Declaration Form

Custodian Declaration Form

Beneficial Ownership Declaration Form

Arrival Declaration Form

Declaration Of Guarantor Passport

Means Test Declaration Form

Declaration In Application Form

Self Declaration Form For Legal Heir Certificate

IT Declaration Form

Permit Declaration

Declaration Of Financial Support

Statutory Declaration

Occupancy Declaration Form

House Rent Declaration Form

Declaration And Certification Of Finances

Self Declaration Form For Marriage Certificate

Social Declaration Form

Electronic Health Declaration

Declaration Of Finances

Declaration For Application Form

Court Declaration Form

Self Declaration Form For Address Proof

Quarantine Declaration Form

Guarantor Declaration Form

Employee Health Declaration Form

Customs Clearance Form

Third Party Declaration Form

Director Declaration Form

Declaration Of Guardianship

Declaration Form For International Travel

Education Declaration Form

Declaration Form For Passport

Indemnity Declaration

Consent And Declaration Form

Birth Certificate Declaration Form

Visa Declaration Form

Simple Declaration Form

House Declaration Form

Declaration Of Ownership Form

Trust Declaration Form

Self Employed Declaration Form

Land Declaration Form

Company Declaration Letter

Student Declaration Form

Standard Declaration Form

Loan Declaration Form

Guardian Declaration Form

Plagiarism Declaration Form

Employee Self Declaration Form

Beneficial Ownership Declaration

Citizenship Declaration Form