Letter Inviting Employee To Investigation Meeting Template for England and Wales

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Key Requirements PROMPT example:

Letter Inviting Employee To Investigation Meeting

"I need a Letter Inviting Employee To Investigation Meeting for a suspected breach of our IT security policy by a remote worker, with the investigation meeting to be held virtually on March 15, 2025, and I need to ensure we address the technical requirements for online attendance."

Document background
The Letter Inviting Employee To Investigation Meeting is a crucial document in workplace investigations under English and Welsh employment law. It is used when formal investigation of potential misconduct, performance issues, or grievances is required. The letter serves as official documentation of the investigation process, protecting both employer and employee interests. It must comply with ACAS guidelines and relevant employment legislation, including the Employment Rights Act 1996. The letter should be issued with reasonable notice, clearly state the purpose of the investigation, and inform the employee of their right to be accompanied.
Suggested Sections

1. Recipient Details: Employee's name, address, and position

2. Meeting Details: Date, time, and location of the investigation meeting

3. Purpose of Meeting: Clear statement of the matters to be investigated

4. Right to Accompaniment: Information about the right to be accompanied by a colleague or union representative

5. Investigation Process: Brief explanation of how the investigation will be conducted

Optional Sections

1. Reasonable Adjustments: Required if employee has known disabilities or special requirements

2. Remote Meeting Details: Required if meeting will be conducted virtually

3. Document Request: If specific documents need to be brought to the meeting

Suggested Schedules

1. Company Disciplinary Policy: Copy of relevant company policy for reference

2. Evidence Summary: Brief outline of key evidence to be discussed (if appropriate to share)

3. Meeting Protocol: Guidelines for conduct during the meeting, especially if remote

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Primary legislation setting out basic employment rights, framework for fair disciplinary procedures, and unfair dismissal provisions. Essential for ensuring procedural fairness in workplace investigations.

ACAS Code of Practice on Disciplinary and Grievance Procedures: Statutory code providing practical guidance on handling disciplinary matters. Non-compliance can lead to up to 25% increase in tribunal awards. Establishes principles of fairness and natural justice.

Human Rights Act 1998: Ensures fundamental rights including the right to a fair hearing, right to be accompanied, and privacy considerations in workplace investigations.

Equality Act 2010: Provides protection against discrimination, requires reasonable adjustments where necessary, and ensures fair treatment regardless of protected characteristics during investigation processes.

Data Protection Act 2018 / UK GDPR: Governs the handling of personal data, confidentiality requirements, and information rights during workplace investigations and communications.

Employment Relations Act 1999: Establishes the statutory right to be accompanied at disciplinary hearings and defines worker's companion rights during investigation meetings.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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