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Disciplinary Letter Of Concern
"I need to draft a Disciplinary Letter of Concern for an employee who has consistently missed project deadlines over the past three months, with the letter to outline specific performance improvements required by March 2025."
1. Letter Header: Company details, date, employee details, marked 'Private and Confidential'
2. Issue Description: Clear statement of the concerning behavior or performance issue
3. Previous Discussions: Reference to any informal discussions or warnings already given
4. Expected Standards: Clear outline of expected behavior or performance standards
5. Improvement Plan: Specific actions required to address the concern
6. Timeframe: Period within which improvement is expected
7. Consequences: Potential outcomes if no improvement is shown
1. Support Offered: Details of any training or support available, used when development needs identified
2. Review Meetings: Schedule of follow-up meetings, used for more serious concerns
3. External Resources: Reference to EAP or other support services, used when appropriate
1. Performance Improvement Plan: Detailed plan with specific targets and timelines
2. Relevant Policies: Copies of company policies being referenced
3. Meeting Notes: Records of previous discussions about the issue
Authors
Gross Misconduct
Performance Improvement Plan
Review Period
Formal Warning
Written Warning
Final Written Warning
Disciplinary Action
Company Policies
Code of Conduct
Professional Standards
Expected Behavior
Grievance Procedure
Appeal Process
Right of Accompaniment
Line Manager
HR Representative
Support Measures
Monitoring Period
Working Days
Details of Concern
Previous Discussions
Performance Standards
Conduct Requirements
Expected Improvements
Timeframes
Support Measures
Monitoring Arrangements
Review Process
Potential Consequences
Appeal Rights
Confidentiality
Record Keeping
Right to Representation
Next Steps
Follow-up Actions
Acknowledgment
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