90 Day Disciplinary Probation Letter Template for England and Wales

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Key Requirements PROMPT example:

90 Day Disciplinary Probation Letter

"Need a 90 Day Disciplinary Probation Letter for a senior software developer who has missed multiple project deadlines and shown poor team collaboration, with specific performance metrics focused on project delivery and communication starting from January 15, 2025."

Document background
The 90 Day Disciplinary Probation Letter is a crucial employment document used when an employee's performance or conduct falls below expected standards in England and Wales. It provides a formal framework for performance improvement while ensuring compliance with UK employment legislation. The document typically follows informal improvement attempts and precedes more serious disciplinary action. It must include clear objectives, support measures, review mechanisms, and potential outcomes, while adhering to ACAS guidelines and the Employment Rights Act 1996. This letter serves as both documentation of the disciplinary process and a roadmap for improvement.
Suggested Sections

1. Letter Header: Company details, date, employee details, marked private & confidential

2. Reason for Probation: Clear explanation of performance issues or conduct leading to disciplinary probation

3. Probation Terms: Duration, start date, end date, and conditions of the probation period

4. Performance Expectations: Specific, measurable objectives and targets for improvement

5. Support Measures: Details of support, training, or resources being provided

6. Review Process: Schedule of review meetings and evaluation criteria

7. Consequences: Clear statement of potential outcomes, including possible termination

Optional Sections

1. Appeal Rights: Information about appeal process, used when company policy allows appeals

2. Additional Support: Details of extra support measures like mentoring or coaching

Suggested Schedules

1. Performance Improvement Plan: Detailed plan with specific targets and timelines

2. Review Meeting Schedule: Calendar of planned review meetings during probation period

3. Company Policies: Relevant disciplinary and performance management policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Key legislation governing employment rights, including fair treatment requirements, clear communication of performance issues, and employee's right to be accompanied in disciplinary meetings

Equality Act 2010: Ensures non-discrimination based on protected characteristics, requirements for reasonable adjustments, and prevention of indirect discrimination in disciplinary processes

ACAS Code of Practice on Disciplinary and Grievance Procedures: Guidelines for fair and reasonable procedures, including clear objectives setting, support provision, training opportunities, and right of appeal in disciplinary matters

Data Protection Act 2018 and UK GDPR: Requirements for proper handling of personal data, documentation and record-keeping, and privacy considerations in employee matters

Human Rights Act 1998: Protection of fundamental rights including right to fair treatment, privacy, and dignity at work during disciplinary procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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