Written Reprimand Form Template for England and Wales

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Key Requirements PROMPT example:

Written Reprimand Form

"I need a Written Reprimand Form for a retail employee who has had three instances of tardiness in January 2025, following a verbal warning, and I want to include specific performance improvement targets for attendance."

Document background
The Written Reprimand Form is a crucial document in the formal disciplinary process under English and Welsh employment law. It should be used when verbal warnings have proven ineffective or when the severity of an incident requires immediate formal documentation. The form serves as an official record of misconduct, detailing specific incidents, policy violations, and required corrective actions. It must align with ACAS guidelines and the Employment Rights Act 1996, providing clear documentation of the disciplinary process while protecting both employer and employee rights. The document typically follows after an investigation and disciplinary meeting, forming part of the employee's permanent record.
Suggested Sections

1. Employee Information: Full name, position, department, employee ID

2. Incident Details: Specific description of the violation or misconduct, including date, time, and location

3. Policy Reference: Citation of specific company policies or rules that were violated

4. Corrective Action: Clear statement of required improvements and specific steps the employee must take

5. Consequences: Statement of potential consequences if behavior continues or improvements are not made

6. Acknowledgment: Space for signatures of all parties and date of issuance

Optional Sections

1. Previous Warnings: Section detailing any prior disciplinary actions or warnings issued to the employee

2. Performance Improvement Plan: Detailed plan with specific metrics and timelines for improvement

3. Support Resources: List of available company resources, training, or assistance programs

4. Appeal Rights: Information about the employee's right to appeal and the process for doing so

Suggested Schedules

1. Evidence Documentation: Copies or references to supporting evidence of the incident or violation

2. Relevant Company Policies: Copies of specific workplace policies referenced in the reprimand

3. Employee Response Form: Form for employee to acknowledge receipt and provide written comments or response

4. Improvement Metrics Template: Template for tracking and measuring required improvements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation establishing basic employment rights, fair disciplinary procedures, and requirements for written statements in employment matters.

ACAS Code of Practice: Statutory guidance providing practical direction on handling disciplinary situations and establishing best practices for formal warnings. Non-compliance can lead to increased tribunal awards.

Equality Act 2010: Legislation ensuring disciplinary processes are non-discriminatory, protecting against unfair treatment based on protected characteristics and requiring reasonable adjustments for disabled employees.

GDPR and Data Protection Act 2018: Data protection legislation governing how disciplinary records must be stored, processed, and retained while protecting employee privacy rights.

Human Rights Act 1998: Legislation ensuring fair treatment, right to defense, privacy rights, and the right to appeal in disciplinary proceedings.

Company Policies and Procedures: Internal workplace regulations that must align with statutory requirements while providing specific guidelines for disciplinary procedures within the organization.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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