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Letter Inviting Employee To Investigation Meeting
"I need a Letter Inviting Employee To Investigation Meeting for our Kuala Lumpur office regarding unauthorized access to confidential customer data, with the investigation meeting to be held on March 15, 2025, including provisions for a translator as the employee's primary language is Mandarin."
1. Letter Header: Company letterhead, date, reference number, and employee's details
2. Subject Line: Clear indication that this is an invitation to an investigation meeting
3. Purpose of Letter: Brief statement explaining why the investigation meeting is being called
4. Details of Allegation: General description of the incident or misconduct being investigated
5. Meeting Details: Date, time, venue, and expected duration of the investigation meeting
6. Employee Rights: Information about the employee's right to bring a companion or representative
7. Meeting Process: Brief explanation of how the meeting will be conducted
8. Required Actions: What the employee needs to do to confirm attendance or request rescheduling
9. Closing: Signature block and contact information for questions
1. Language Options: Offer to conduct the meeting in preferred language (relevant in multilingual Malaysia)
2. Remote Attendance Option: Include if virtual attendance is possible due to location or circumstances
3. Previous Communications Reference: Include if there have been prior verbal warnings or discussions
4. Special Accommodations: Include if employee requires any special arrangements or assistance
5. Confidentiality Statement: Include reminder about maintaining confidentiality during investigation process
1. Summary of Allegations: Detailed list of specific allegations or incidents being investigated
2. Relevant Company Policies: Copies of specific company policies allegedly breached
3. Investigation Protocol: Company's standard investigation procedures and employee rights
4. Meeting Attendance Form: Form for employee to confirm attendance and representative details
Authors
Manufacturing
Financial Services
Technology
Retail
Healthcare
Education
Construction
Hospitality
Professional Services
Telecommunications
Oil and Gas
Public Sector
Transportation and Logistics
Agriculture
Human Resources
Legal
Compliance
Management
Industrial Relations
Employee Relations
Corporate Governance
Administration
HR Director
HR Manager
HR Business Partner
Employee Relations Manager
Legal Counsel
Compliance Officer
Department Manager
Line Manager
Senior Manager
Managing Director
Chief Human Resources Officer
Industrial Relations Manager
HR Executive
HR Administrator
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