Residence Declaration Form Template for Denmark

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Residence Declaration Form

Document background

The Residence Declaration Form is a fundamental document in the Danish administrative system, required whenever an individual establishes or changes residence within Denmark. This document is mandated by Danish law and serves as the basis for the Civil Registration System (CPR). The form must be completed by both Danish citizens and foreign nationals who intend to reside in Denmark for three months or more (or six months for EU citizens). It collects essential information including personal details, address information, previous residence history, and purpose of stay. The document plays a crucial role in maintaining accurate population records, ensuring proper tax administration, and facilitating access to public services. The form must comply with various regulations including the CPR Law, the Danish Aliens Act, and GDPR requirements for data protection.

Suggested Sections

1. Personal Information: Basic details including full name, date of birth, nationality, passport/ID number, and civil status

2. Current Address: Details of the residence in Denmark including full address, type of accommodation, and move-in date

3. Contact Information: Phone number, email address, and alternative contact details

4. Previous Address: Last registered address before moving to current location, whether in Denmark or abroad

5. Purpose of Stay: Declaration of the main reason for residing in Denmark (work, study, family reunification, etc.)

6. Duration of Stay: Intended length of stay in Denmark and expected departure date if temporary

7. Employment Status: Current employment situation in Denmark, if applicable

8. Declaration of Truthfulness: Legal statement confirming all provided information is accurate and complete

9. Data Protection Notice: Information about how personal data will be processed and stored as per GDPR requirements

10. Signature Section: Space for date, signature, and witness verification if required

Optional Sections

1. EU Citizen Details: Additional section for EU/EEA citizens exercising their right to free movement

2. Family Members Information: Details of accompanying family members if registering as a family unit

3. Student Status: Additional information required for students, including educational institution and program details

4. Housing Confirmation: Section for landlord confirmation of residence, required in some municipalities

5. Power of Attorney: Optional section if the form is being submitted by an authorized representative

6. Special Circumstances: Section for declaring any special conditions or circumstances affecting the residence registration

Suggested Schedules

1. Required Documentation Checklist: List of all required supporting documents to be submitted with the form

2. Proof of Identity: Copies of passport or national ID card

3. Proof of Address: Rental contract, property deed, or other documentation proving residence

4. Residence Permit: Copy of valid residence permit if applicable

5. Employment Contract: Documentation of employment status if residing for work purposes

6. Registration Certificate: EU registration certificate if applicable

7. Municipal Guidelines: Specific requirements and procedures for the relevant Danish municipality

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