Rent Declaration Form Template for Denmark

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Rent Declaration Form

Document background

The Rent Declaration Form is a crucial document in the Danish rental market, required under Danish housing legislation to establish and formalize rental arrangements. This document is used when a property owner (landlord) wishes to rent out a property to a tenant, whether for residential or commercial purposes. The form must comply with the Danish Rent Act (Lejeloven) and related regulations, containing detailed information about the rental property, parties involved, financial terms, and specific conditions of the tenancy. The Rent Declaration Form serves multiple purposes: it protects both landlord and tenant rights, ensures transparency in the rental relationship, and provides a clear reference point for any future disputes or queries. It's particularly important in Denmark's regulated rental market, where specific rules govern rent levels, maintenance responsibilities, and tenant rights.

Suggested Sections

1. Parties: Identification of landlord and tenant(s) with full legal names, addresses, and contact information

2. Property Details: Complete description of the rental property including address, size (in square meters), number of rooms, and property type

3. Rental Terms: Specification of rent amount, payment terms, due dates, and payment methods

4. Deposit and Prepaid Rent: Details of security deposit and any prepaid rent requirements

5. Duration of Tenancy: Whether the lease is time-limited or ongoing, including start date and end date if applicable

6. Utilities and Services: Specification of included utilities and services, and responsibility for payments

7. Maintenance Obligations: Clear division of maintenance responsibilities between landlord and tenant

8. Property Condition: Declaration of the property's condition at the start of tenancy

9. House Rules: Basic rules and regulations for the property

10. Signatures: Space for dated signatures of all parties

Optional Sections

1. Subletting Terms: Include when subletting might be permitted under specific conditions

2. Pet Policy: Include when pets are allowed or specific pet restrictions apply

3. Commercial Use: Include when any business activities are permitted in the property

4. Shared Facilities: Include when the property includes access to shared facilities like laundry rooms or gardens

5. Energy Certificate: Include when the property requires an energy performance certificate

6. Renovation Agreements: Include when there are planned renovations or agreements about property improvements

Suggested Schedules

1. Schedule 1: Property Inventory: Detailed list of furniture, appliances, and fixtures included in the rental

2. Schedule 2: Property Condition Report: Detailed documentation of property condition with photos

3. Schedule 3: House Rules: Detailed house rules and regulations if too extensive for main document

4. Schedule 4: Maintenance Schedule: Detailed breakdown of maintenance responsibilities and schedules

5. Appendix A: Energy Label Certificate: Copy of the property's energy performance certificate

6. Appendix B: Building Information: Additional technical information about the building and installations

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