Client Declaration Form Template for Denmark

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Client Declaration Form

Document background

The Client Declaration Form is a crucial document used in the Danish financial services sector for collecting and verifying client information in accordance with regulatory requirements. This document is typically required during client onboarding or when updating client information, ensuring compliance with the Danish Financial Business Act, Anti-Money Laundering Act, and GDPR requirements. The form captures essential client declarations regarding their identity, tax status, source of funds, and consent for data processing. It serves as a key compliance tool for financial institutions and other regulated entities operating under Danish jurisdiction, helping them fulfill their regulatory obligations while establishing clear documentation of client representations.

Suggested Sections

1. Client Information: Personal/corporate identification details including full name, address, CPR/CVR number, and contact information

2. Purpose of Declaration: Clear statement of the purpose and context of the declaration form

3. Declarations and Confirmations: Main declarations and confirmations made by the client, including accuracy of information provided

4. Data Processing Consent: GDPR-compliant consent for processing personal data, including specific purposes and rights

5. Client Acknowledgments: Client's acknowledgment of understanding the declarations and implications

6. Signature and Date: Space for client signature, date, and any witness requirements

Optional Sections

1. Tax Residency Declaration: Required when the form relates to financial services with tax implications or CRS/FATCA requirements

2. Source of Funds Declaration: Required for AML compliance in financial services contexts

3. PEP Status Declaration: Declaration of Politically Exposed Person status, required for enhanced due diligence

4. Investment Risk Acknowledgment: Required when the declaration relates to investment services

5. Third Party Authorization: Optional section for declaring any third party authorizations or powers of attorney

Suggested Schedules

1. Identity Documentation: Copies of accepted identification documents (passport, drivers license, etc.)

2. Proof of Address: Recent utility bills or other accepted documents proving residence

3. Supporting Documentation: Any additional documents supporting specific declarations made in the form

4. Data Processing Information Sheet: Detailed information about data processing practices and client rights under GDPR

5. Terms and Conditions: Standard terms and conditions referenced in the declaration form

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