Volunteer Service Agreement Generator for the USA

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Volunteer Service Agreement

Document background
The Volunteer Service Agreement serves as an essential document for organizations engaging volunteers in the United States. This agreement is particularly important for risk management and legal compliance, protecting both the organization and volunteer under federal and state laws. The document typically includes clear definitions of roles, responsibilities, liability waivers, and confidentiality requirements. Organizations should implement this agreement to establish clear expectations, protect against potential liability issues, and ensure compliance with relevant regulations including the Federal Volunteer Protection Act and state-specific volunteer laws.
Suggested Sections

1. Parties: Identifies the organization and the volunteer, including full legal names and contact details

2. Background: Brief context about the volunteer opportunity and organization's mission

3. Definitions: Key terms used throughout the agreement

4. Scope of Volunteer Services: Detailed description of volunteer duties, responsibilities, and time commitment

5. Term and Termination: Duration of volunteer service and conditions for ending the relationship

6. No Employment Relationship: Clear statement that this is not an employment agreement

7. Liability Release: Waiver of liability and assumption of risk provisions

Optional Sections

1. Confidentiality: Provisions governing the handling and protection of sensitive organizational information

2. Intellectual Property: Terms regarding ownership and rights to any work created during volunteer service

3. Expense Reimbursement: Terms and conditions for reimbursing approved volunteer expenses

4. Insurance Coverage: Details of any insurance coverage provided to volunteers by the organization

Suggested Schedules

1. Schedule A - Volunteer Role Description: Detailed outline of specific duties and expectations

2. Schedule B - Code of Conduct: Organization's behavioral expectations and guidelines

3. Schedule C - Safety Procedures: Relevant safety protocols and emergency procedures

4. Schedule D - Expense Reimbursement Policy: Details of reimbursable expenses and submission process

Authors

Industries

Fair Labor Standards Act (FLSA): Federal law that requires clear distinction between volunteers and employees to prevent misclassification and ensure compliance with wage and hour requirements

Federal Volunteer Protection Act of 1997: Federal legislation that provides liability protection for volunteers serving non-profit organizations and governmental entities

Americans with Disabilities Act (ADA): Federal law requiring organizations to provide reasonable accommodations and ensure accessibility for volunteers with disabilities

Civil Rights Act: Federal legislation prohibiting discrimination based on race, color, religion, sex, or national origin in volunteer programs

State Volunteer Protection Laws: State-specific legislation that may provide additional protections and requirements for volunteers beyond federal law

State Liability Laws: State-specific regulations governing liability and risk management for volunteer activities

State Workers' Compensation Laws: State regulations clarifying the exclusion of volunteers from workers' compensation coverage and related requirements

State Non-profit Organization Laws: State-specific regulations governing non-profit organizations' operations and volunteer management

Liability Waivers and Releases: Legal documents required to protect organizations from potential claims arising from volunteer activities

Insurance Coverage Requirements: Specifications for insurance coverage needed to protect both volunteers and organizations during volunteer service

Confidentiality Obligations: Legal requirements for protecting sensitive information that volunteers may access during their service

Intellectual Property Rights: Legal framework governing ownership and rights to work products created by volunteers during their service

IRS Guidelines on Volunteer Expenses: Federal tax regulations regarding the treatment of volunteer expenses, reimbursements, and related documentation requirements

Organizational Bylaws Compliance: Internal organizational rules and requirements that must be reflected in volunteer agreements

Safety Protocols: Legal requirements and best practices for ensuring volunteer safety and risk management

Background Check Requirements: Legal and organizational requirements for volunteer screening and background verification processes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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