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Vendor Confirmation Letter
"I need a Vendor Confirmation Letter for our new IT hardware supplier, confirming their agreement to provide 500 laptop computers with maintenance services over 24 months starting from January 2025, with specific quality standards and response time requirements."
1. Vendor Details: Full legal name, address, and registration details of the vendor
2. Services/Goods Confirmation: Specific description of goods or services being provided
3. Commercial Terms: Pricing, payment terms, and delivery details
4. Duration: Period of validity for the confirmation
5. Signature Block: Authorized signatory details and execution section
1. Performance Metrics: Include when specific service levels or quality standards need to be confirmed
2. Insurance Coverage: Include when specific insurance requirements need to be confirmed
3. Compliance Statements: Include when regulatory compliance needs to be explicitly confirmed
1. Pricing Schedule: Detailed breakdown of costs and pricing structure
2. Service Specification: Technical details of goods or services being provided
3. Compliance Certificates: Copies of relevant certifications or compliance documents
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