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Vehicle Service Contract Cancellation Letter
"I need to draft a Vehicle Service Contract Cancellation Letter to terminate my premium maintenance plan with AutoCare Services Ltd due to selling my vehicle, requesting a pro-rata refund for the remaining 18 months of coverage effective from March 15, 2025."
1. Personal Information: Name, address, contact details of the contract holder
2. Contract Details: Contract number, vehicle details, service plan details
3. Cancellation Request: Clear statement of intention to cancel
4. Effective Date: Specified date from which cancellation should take effect
5. Refund Request: If applicable, request for pro-rata refund
1. Reason for Cancellation: Include when required by contract terms or when strengthening position for refund
2. Service History: Include when relevant to refund calculations or dispute resolution
3. Alternative Resolution: Include when proposing alternative solutions to full cancellation
1. Copy of Original Contract: To reference contract details and terms
2. Proof of Payment: Required for refund processing
3. Vehicle Documentation: If cancellation is due to vehicle sale or write-off
Authors
Contract Holder
Service Provider
Vehicle
Cancellation Date
Effective Date
Contract Period
Service Plan
Contract Number
Refund Amount
Notice Period
Cooling-off Period
Contract Documentation
Vehicle Identification Number (VIN)
Service History
Original Contract Terms
Premium
Unused Portion
Termination Fee
Pro-rata Refund
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