Title VII of the Civil Rights Act 1964: Federal law prohibiting discriminatory language in employment recommendations. Must ensure letter avoids any bias based on race, color, religion, sex, or national origin.
Americans with Disabilities Act (ADA): Federal law protecting individuals with disabilities. Letter must not disclose any disability-related information or medical history of the candidate.
Fair Credit Reporting Act: Federal law governing the reporting of background information. Relevant if providing any background check or history information in the recommendation.
POST Requirements: Peace Officer Standards and Training requirements varying by state. Letter should address relevant qualifications and training that align with state-specific POST requirements.
State Privacy Laws: State-specific regulations regarding employment references and information disclosure. Must comply with local jurisdiction's privacy requirements.
Law Enforcement Code of Ethics: Professional standards governing law enforcement conduct. Letter should address candidate's alignment with ethical principles and professional conduct.
CALEA Standards: Commission on Accreditation for Law Enforcement Agencies standards. Reference should align with professional accreditation requirements.
FERPA Compliance: Family Educational Rights and Privacy Act requirements if discussing educational records. Must ensure proper authorization before disclosing academic information.
Defamation Laws: Legal protections against false statements. Ensure all information provided is truthful and factual to avoid liability for defamation.
Negligent Referral: Legal obligation to disclose known information about candidate's fitness for duty. Balance between privacy and duty to inform about relevant concerns.
