Bookkeeping Client Intake Form Generator for the USA

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Key Requirements PROMPT example:

Bookkeeping Client Intake Form

"I need a Bookkeeping Client Intake Form for my accounting firm that specializes in tech startups, with specific sections for SaaS revenue tracking and venture capital funding information, to be implemented by March 2025."

Document background
The Bookkeeping Client Intake Form serves as the initial documentation when establishing a professional bookkeeping relationship. It is designed to collect comprehensive information about the client's business structure, financial practices, and service needs while ensuring compliance with U.S. regulatory requirements. This document is essential for proper client onboarding, risk assessment, and service scope definition. It helps bookkeepers understand the client's needs while maintaining professional standards and legal compliance.
Suggested Sections

1. Client Information: Basic business/individual details, contact information, tax ID numbers, and primary points of contact

2. Business Structure: Legal entity type, ownership information, business registration details, and organizational structure

3. Financial Information: Banking details, fiscal year, current accounting system, and financial reporting preferences

4. Service Requirements: Scope of bookkeeping services needed, frequency of reporting, and specific accounting needs

5. Authorization: Consent for information handling, service provision, and third-party access permissions

Optional Sections

1. Industry-Specific Information: Additional details required for specialized industries including regulatory compliance requirements and industry-specific reporting needs

2. International Operations: Details about foreign business activities, international banking relationships, and multi-currency reporting requirements

3. Additional Services: Tax preparation, payroll, or other supplementary services beyond basic bookkeeping scope

Suggested Schedules

1. Service Fee Schedule: Detailed breakdown of services and associated fees, including payment terms and conditions

2. Required Documents Checklist: Comprehensive list of documents needed from client for bookkeeping services

3. Privacy Policy: Detailed information handling and confidentiality procedures in compliance with federal and state regulations

4. Authorization Forms: Bank access, tax authority, and other third-party authorization forms required for service provision

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Internal Revenue Code (IRC): Federal tax regulations that govern tax reporting requirements and compliance standards for bookkeeping practices

Bank Secrecy Act (BSA): Federal law requiring financial institutions and businesses to assist government agencies in detecting and preventing money laundering

Anti-Money Laundering (AML) Regulations: Regulations designed to prevent the conversion of illegally obtained money into legitimate assets

Form W-9 Requirements: IRS requirement for obtaining taxpayer identification information from clients

Federal Information Security Management Act (FISMA): Standards for information security and data protection in federal agencies and their contractors

Gramm-Leach-Bliley Act (GLBA): Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive data

Generally Accepted Accounting Principles (GAAP): Standard set of accounting principles, standards, and procedures that companies must follow when compiling financial statements

AICPA Guidelines: Professional standards and guidelines set by the American Institute of Certified Public Accountants

Customer Identification Program (CIP): Federal requirement to verify the identity of individuals and entities who open financial accounts

Know Your Customer (KYC): Due diligence practices required to verify the identity and suitability of clients

IRS Record Retention Requirements: Federal guidelines for how long various types of financial and tax records must be maintained

Sarbanes-Oxley Act: Federal law that established enhanced standards for corporate accountability and financial disclosures

State Privacy Laws: Various state-specific regulations governing the collection, storage, and protection of personal and financial information

State Accounting Board Requirements: State-specific regulations and licensing requirements for accounting and bookkeeping practices

State Tax Requirements: State-specific tax regulations and reporting requirements that affect bookkeeping practices

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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