Catering Intake Form Generator for the USA

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Key Requirements PROMPT example:

Catering Intake Form

"I need a Catering Intake Form for a corporate conference for 200 people at the Hilton Downtown, requiring kosher menu options and full service staffing, with specific emphasis on food allergies documentation and liability coverage."

Document background
The Catering Intake Form is a essential document used when a client first engages with a catering service provider in the United States. This document captures crucial information needed to properly plan and execute catering services, including event details, guest count, menu preferences, dietary restrictions, and service requirements. It serves as the foundation for creating formal agreements and ensures compliance with federal and state-specific food service regulations, health codes, and safety standards. The form helps establish clear communication between parties and assists in accurate quote preparation.
Suggested Sections

1. Client Information: Basic contact details, billing information, and primary point of contact

2. Event Details: Date, time, location, number of guests, and event type

3. Menu Selection: Food and beverage choices, dietary restrictions, and service style

4. Pricing and Payment Terms: Cost breakdown, deposit requirements, payment schedule, and cancellation policy

5. Service Requirements: Staff needs, equipment requirements, setup and breakdown times

Optional Sections

1. Special Accommodations: Additional requirements for allergies or disabilities - use when guests have specific dietary or accessibility needs

2. Rentals and Equipment: Additional equipment or items needed for the event - use when venue doesn't provide necessary equipment or client requests specific items

3. Bar Service: Alcohol service details and requirements - use when alcohol service is requested

4. Insurance Requirements: Specific insurance coverage needed for venue or event type - use when venue requires additional insurance or for high-risk events

Suggested Schedules

1. Menu Details: Detailed menu descriptions, ingredients, and presentation details

2. Equipment List: Comprehensive list of all equipment to be provided or required

3. Staffing Schedule: Breakdown of staff roles, assignments, and timeline

4. Floor Plan: Layout of the event space including setup details

5. Timeline: Detailed schedule of setup, service, and breakdown

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Food Safety Regulations: Includes FDA Food Code, state-specific food safety regulations, local health department requirements, and HACCP (Hazard Analysis Critical Control Point) guidelines for ensuring safe food handling and preparation

Licensing and Permits: Encompasses state and local catering licenses, food handler certifications, and health permits required for legal operation of catering services

Allergen Laws: Covers Food Allergen Labeling and Consumer Protection Act (FALCPA) and state-specific allergen disclosure requirements for proper food labeling and customer safety

Health and Safety: Includes OSHA regulations for food service, ServSafe certification requirements, and food temperature control requirements to ensure workplace and food safety

Insurance Requirements: Covers liability insurance regulations and food service insurance requirements to protect against potential risks and damages

Contract Law: Encompasses state-specific contract laws and Uniform Commercial Code (UCC) provisions governing business agreements and transactions

Consumer Protection Laws: Includes state consumer protection statutes and truth in advertising regulations to ensure fair business practices and customer rights

Employment Laws: Covers labor laws, minimum wage requirements, and working conditions regulations for proper staff management and compliance

Americans with Disabilities Act: Addresses accessibility requirements and accommodation provisions to ensure services are accessible to all customers

Payment Processing: Covers electronic payment regulations and deposit/refund policies for proper financial transactions and customer agreements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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