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Catering Intake Form
"I need a Catering Intake Form for a corporate conference for 200 people at the Hilton Downtown, requiring kosher menu options and full service staffing, with specific emphasis on food allergies documentation and liability coverage."
1. Client Information: Basic contact details, billing information, and primary point of contact
2. Event Details: Date, time, location, number of guests, and event type
3. Menu Selection: Food and beverage choices, dietary restrictions, and service style
4. Pricing and Payment Terms: Cost breakdown, deposit requirements, payment schedule, and cancellation policy
5. Service Requirements: Staff needs, equipment requirements, setup and breakdown times
1. Special Accommodations: Additional requirements for allergies or disabilities - use when guests have specific dietary or accessibility needs
2. Rentals and Equipment: Additional equipment or items needed for the event - use when venue doesn't provide necessary equipment or client requests specific items
3. Bar Service: Alcohol service details and requirements - use when alcohol service is requested
4. Insurance Requirements: Specific insurance coverage needed for venue or event type - use when venue requires additional insurance or for high-risk events
1. Menu Details: Detailed menu descriptions, ingredients, and presentation details
2. Equipment List: Comprehensive list of all equipment to be provided or required
3. Staffing Schedule: Breakdown of staff roles, assignments, and timeline
4. Floor Plan: Layout of the event space including setup details
5. Timeline: Detailed schedule of setup, service, and breakdown
Authors
Event Date
Event Location
Headcount
Setup Time
Service Time
Breakdown Time
Menu Selection
Special Dietary Requirements
Allergens
Service Staff
Equipment
Rental Items
Service Fee
Deposit
Balance Due Date
Cancellation Period
Force Majeure
Minimum Guest Count
Final Guest Count
Bar Service
Vendor Access
Additional Services
Client Representative
Catering Representative
Payment Terms
Gratuity
Tax
Insurance Coverage
Health and Safety Requirements
Menu Selection
Pricing and Payment
Cancellation and Refunds
Service Requirements
Equipment and Rentals
Health and Safety
Food Safety
Allergies and Dietary Restrictions
Insurance and Liability
Force Majeure
Staffing Requirements
Setup and Breakdown
Venue Requirements
Additional Services
Damage and Loss
Modification
Time and Duration
Guest Count
Food Tasting
Leftover Food
Alcohol Service
Permits and Licenses
Transportation
Storage
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