Vendor Invoice Generator for Singapore

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Key Requirements PROMPT example:

Vendor Invoice Template

I need a Vendor Invoice Template for my Singapore-based IT consulting company that handles both local and international clients, with specific sections for hourly rates and project milestone payments, ensuring GST compliance for transactions above SGD 1 million starting January 2025.

Document background
The Vendor Invoice Template is designed specifically for use in Singapore's business environment, where strict compliance with GST and business registration requirements is essential. This document is used whenever a vendor needs to request payment for goods or services provided, incorporating all elements required by Singapore law, including GST calculations (currently 8%, rising to 9% in 2024), business registration details, and proper record-keeping requirements. The template ensures compliance with various regulations including the GST Act, Business Registration Act, and Electronic Transactions Act, while being suitable for both physical and digital distribution.
Suggested Sections

1. Invoice Header: Company details including business name, registration number, address, contact information and logo

2. Client Information: Customer name, registered address, contact details, and client reference number

3. Invoice Details: Invoice number, date, payment due date, and payment terms

4. Item Description: Detailed list of goods/services provided including quantity and unit price

5. Pricing Breakdown: Subtotals, GST calculations, and other applicable charges

6. Total Amount: Final payable amount in SGD including GST

7. Payment Instructions: Banking details, accepted payment methods, and late payment terms

Optional Sections

1. Purchase Order Reference: Section for including client purchase order numbers and dates for corporate billing

2. Project Details: Additional section for project name, code, and milestone information for project-based billing

3. Discount Information: Section detailing any applicable discounts, promotional offers, or volume-based pricing

4. Additional Terms: Special terms or conditions specific to the transaction or client relationship

Suggested Schedules

1. Detailed Work Breakdown: Itemized schedule showing detailed breakdown of work performed or products delivered

2. Supporting Documentation: Appendix containing delivery notes, timesheets, or other relevant documentation

3. Service Level Details: Schedule showing specific service levels or metrics achieved during the billing period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Goods and Services Tax Act: Governs GST registration (mandatory above SGD 1M turnover), GST number display, and proper tax calculation (8%, increasing to 9% in 2024)

Business Registration Act: Mandates display of business registration number and legal business name as registered with ACRA

Electronic Transactions Act: Regulates electronic invoices, requirements for e-signatures, and digital documentation validity

Companies Act: Sets requirements for proper record keeping and mandatory invoice elements for accounting purposes

Consumer Protection (Fair Trading) Act: Ensures clear pricing and service/product description requirements in invoices

Currency Act: Stipulates requirements for displaying Singapore Dollar (SGD) in financial documents

Personal Data Protection Act: Regulates the handling and protection of personal and business information in documents

Invoice Number Requirement: Mandatory unique identifier for each invoice for tracking and accounting purposes

Supplier Details Requirement: Mandatory inclusion of supplier's name, address, and GST registration number (if applicable)

Customer Details Requirement: Mandatory inclusion of customer's name and address for invoice validity

Product/Service Description Requirement: Detailed description of goods/services, including quantity and price

Payment Information Requirement: Clear statement of total amount payable, GST amount (if applicable), and payment terms

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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