Final Certificate Template for Singapore

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Key Requirements PROMPT example:

Final Certificate

"I need a Final Certificate for a completed office building project in Singapore with a contract value of SGD 25 million, where practical completion was achieved on March 15, 2025, and all defects have been rectified except for minor landscaping works."

Document background
The Final Certificate is a crucial document in Singapore construction contracts, issued after the defects liability period has expired and all works have been satisfactorily completed. It serves as the final settlement document between the employer and contractor, confirming the ultimate contract sum and releasing any remaining retention monies. The Final Certificate represents a significant milestone as it generally prevents further claims except in cases of fraud or latent defects. Under Singapore law, it provides conclusive evidence that the works have been completed in accordance with the contract specifications.
Suggested Sections

1. Project Identification: Details of the project including project name, location, and contract reference number

2. Contract Reference: Reference to the original contract and any supplementary agreements

3. Date of Practical Completion: Confirmation of the date when practical completion was achieved

4. Final Contract Sum: Statement of the final agreed contract value including all variations and adjustments

5. Statement of Completion: Formal certification that works have been completed in accordance with contract requirements

6. Claims Settlement: Confirmation that all claims have been fully settled and resolved

7. Professional Certification: Professional statement by the certifying authority (architect/engineer) confirming completion

Optional Sections

1. Retention Release Terms: Details of retention monies and conditions for their release, if applicable

2. Defects List: List of any minor defects and their agreed rectification timeline, if any exist

3. Authority Approvals: Reference to relevant authority approvals where specifically required

4. Defects Liability Period: Specification of the defects liability period and its terms, if applicable

Suggested Schedules

1. Final Account Summary: Detailed breakdown of the final contract sum including original contract sum, variations, and adjustments

2. Schedule of Variations: Comprehensive list of all approved variations with their respective values

3. Outstanding Works Schedule: Details of any minor outstanding works and their completion timeline

4. Warranties and Guarantees Register: List of all applicable warranties and guarantees with their respective validity periods

5. Statutory Compliance Certificates: Copies of relevant statutory certificates and approvals

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Building and Construction Industry Security of Payment Act (SOPA): Primary legislation governing payment in the construction industry, including procedures for progress payments and dispute resolution

Building Control Act: Legislation regulating building works and construction standards in Singapore

Building Maintenance and Strata Management Act: Legislation governing maintenance of buildings and common property management, if applicable to the project

Singapore Contract Law: Fundamental legal framework governing contractual relationships and obligations in Singapore

Architects Act: Legislation governing architectural practice and certification requirements for architect-issued certificates

Professional Engineers Act: Legislation governing engineering practice and certification requirements for engineer-issued certificates

BCA Regulations: Building and Construction Authority regulations governing construction standards and compliance

Limitation Act: Legislation setting statutory time limits for various types of claims and legal actions

Singapore Standards (SS): National standards for construction and building works in Singapore

PSSCOC: Public Sector Standard Conditions of Contract - standard contract terms for government construction projects

SIA Conditions of Contract: Singapore Institute of Architects standard contract conditions widely used in private construction projects

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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