Commercial Property Management Agreement Template for Singapore

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Key Requirements PROMPT example:

Commercial Property Management Agreement

"I need a Commercial Property Management Agreement for a 20-story office building in Singapore's CBD, with specific provisions for green building maintenance and smart building technology management, to commence from March 1, 2025."

Document background
The Commercial Property Management Agreement is a crucial document used in Singapore's real estate sector when property owners wish to delegate the management of their commercial properties to professional management companies. This agreement, governed by Singapore law, specifically addresses the unique requirements of commercial property management under local regulations, including the Building Maintenance and Strata Management Act. It establishes clear parameters for property maintenance, tenant relations, financial management, and regulatory compliance, while protecting the interests of both parties through detailed service specifications and performance standards.
Suggested Sections

1. Parties: Identifies and defines the property owner and property management company

2. Background: Provides context about the property and management arrangement

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Specifies the scope of appointment and duration of the agreement

5. Property Manager's Duties: Details core responsibilities and services to be provided

6. Fees and Payment Terms: Outlines management fees, payment schedule, and additional charges

7. Standard of Performance: Establishes expected service levels and quality standards

8. Compliance with Laws: Obligations to comply with relevant Singapore legislation including BMSMA, Building Control Act, and other applicable laws

9. Insurance and Liability: Required insurance coverage and liability provisions

10. Termination: Details circumstances and procedures for ending the agreement

Optional Sections

1. Environmental Management: Specific provisions for properties requiring environmental compliance or green building certifications

2. Special Facilities Management: Additional provisions for properties with specialized facilities or equipment requiring specific management

3. Marketing Services: Provisions for tenant acquisition and marketing services when included in scope

4. Security Services: Detailed security management provisions when security services are included in scope

5. Data Protection: Specific provisions relating to PDPA compliance and data handling requirements

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property including location, facilities, and specifications

2. Schedule 2 - Scope of Services: Comprehensive breakdown of all management services to be provided

3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Schedule 4 - Service Level Requirements: Specific performance metrics, standards, and reporting requirements

5. Schedule 5 - Emergency Procedures: Detailed emergency response protocols and procedures

6. Schedule 6 - Insurance Requirements: Specific insurance coverage requirements and minimum coverage amounts

7. Schedule 7 - Key Personnel: List of key management personnel and their responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Building Maintenance and Strata Management Act (BMSMA): Primary legislation governing strata property management, defining duties and powers of property managers, and regulating maintenance standards

Building Control Act: Regulates building safety standards, accessibility requirements, and fire safety regulations for commercial properties

Environmental Public Health Act: Governs cleanliness standards, sanitation requirements, and waste management obligations for commercial properties

Security and Private Security Industry Act: Outlines requirements for security services and licensing of security personnel in commercial properties

Property Tax Act: Defines tax obligations and management requirements for commercial properties

Personal Data Protection Act (PDPA): Regulates the handling of tenant/visitor data and privacy requirements in property management

Workplace Safety and Health Act: Establishes safety requirements for maintenance work and worker protection in property management

Fire Safety Act: Specifies fire safety requirements and emergency procedures for commercial properties

SISV Guidelines: Professional standards and guidelines established by the Singapore Institute of Surveyors and Valuers for property management

BCA Guidelines: Building and Construction Authority guidelines covering building maintenance standards and green building requirements

Employment Act: Regulates employment terms and conditions for property management staff

Contract Law: General principles of contract law applicable to property management agreements in Singapore

Insurance Requirements: Mandatory and recommended insurance coverage for commercial property management

Environmental Regulations: Various environmental protection and sustainability requirements applicable to commercial properties

Municipal Bylaws: Local government regulations and requirements specific to commercial property management

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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