Commercial Property Management Agreement Template for Australia

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Key Requirements PROMPT example:

Commercial Property Management Agreement

"I need a Commercial Property Management Agreement for a multi-tenant office building in Sydney, with particular emphasis on sustainability requirements and green building management, starting from March 2025."

Document background
The Commercial Property Management Agreement is essential for property owners seeking to engage professional management services for their commercial real estate assets in Australia. This document is typically used when property owners require comprehensive management services for commercial properties, including office buildings, retail centers, industrial facilities, or mixed-use developments. The agreement encompasses all aspects of property management, from daily operations and maintenance to financial management and reporting, while ensuring compliance with Australian federal and state-specific property laws. It defines the scope of authority granted to the property manager, establishes clear performance metrics, and outlines the fee structure for services rendered. The document is particularly important in the Australian context as it incorporates specific requirements under the Property Law Act, Property and Stock Agents Act, and relevant state-based legislation governing commercial property management.
Suggested Sections

1. Parties: Identifies and provides full details of the property owner and the property management company

2. Background: Outlines the context of the agreement, including the property owner's desire to engage the manager and the manager's qualifications

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Appointment and Authority: Formally establishes the property manager's appointment and scope of authority

5. Term of Agreement: Specifies the duration of the agreement, including start date and any renewal provisions

6. Property Manager's Services: Comprehensively lists all standard services to be provided by the property manager

7. Property Manager's Obligations: Details the specific duties and responsibilities of the property manager

8. Owner's Obligations: Outlines the property owner's responsibilities and commitments

9. Fees and Expenses: Details all management fees, commission structures, and reimbursable expenses

10. Financial Management: Covers rent collection, accounting procedures, and financial reporting requirements

11. Insurance and Liability: Specifies required insurance coverage and allocation of liability

12. Termination: Details circumstances and procedures for terminating the agreement

13. Dispute Resolution: Outlines the process for resolving disputes between parties

14. General Provisions: Includes standard legal clauses such as governing law, notices, and assignment rights

Optional Sections

1. Multiple Property Management: Include when the agreement covers multiple properties, detailing specific requirements for each

2. Special Services: Add when the manager provides additional services beyond standard property management

3. Environmental Management: Include for properties requiring specific environmental compliance or green building management

4. Development and Construction Management: Add when the property manager will oversee renovation or development projects

5. Marketing and Leasing Services: Include if the property manager is responsible for tenant acquisition and lease negotiations

6. Emergency Response Procedures: Add for properties requiring specific emergency management protocols

7. Staff and Contractor Management: Include when the property manager will employ on-site staff or manage contractors

8. Retail Specialty Provisions: Add for properties with retail components requiring specialized management

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property/properties, including addresses and specific features

2. Schedule 2 - Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures

3. Schedule 3 - Services Matrix: Detailed matrix of all services to be provided, including frequency and standards

4. Schedule 4 - Key Performance Indicators: Specific performance metrics and targets for the property manager

5. Schedule 5 - Reporting Requirements: Templates and requirements for all regular reports and financial statements

6. Schedule 6 - Authorized Expenditure Limits: Details of spending authorities and approval requirements

7. Schedule 7 - Emergency Contacts: List of emergency contacts and procedures

8. Appendix A - Required Insurance Coverage: Detailed insurance requirements and minimum coverage levels

9. Appendix B - Property Management Software and Systems: Specifications for property management systems and software to be used

10. Appendix C - Maintenance Schedule: Preventive maintenance schedules and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Retail Property Management

Office Building Management

Industrial Property Management

Mixed-Use Development

Shopping Center Management

Healthcare Facility Management

Hospitality Property Management

Warehouse and Logistics

Business Park Management

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Asset Management

Maintenance

Finance

Compliance

Risk Management

Procurement

Real Estate

Contract Administration

Relevant Roles

Property Manager

Facility Manager

Asset Manager

Real Estate Director

Operations Manager

Building Manager

Commercial Property Officer

Leasing Manager

Property Services Coordinator

Maintenance Supervisor

Real Estate Portfolio Manager

Chief Operating Officer

Property Management Director

Compliance Officer

Legal Counsel

Contract Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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