Farewell Letter To Clients Template for England and Wales

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Key Requirements PROMPT example:

Farewell Letter To Clients

"I need a Farewell Letter to Clients as I'm leaving my role as a financial advisor at Morgan Stanley to start my own practice on March 1, 2025, and need to inform my portfolio of high-net-worth clients about the transition and their options for wealth management services."

Document background
The Farewell Letter to Clients is an essential professional communication tool used when a service provider or professional is leaving their current position or organization. This document, governed by English and Welsh law, serves multiple purposes: it maintains professional relationships, ensures service continuity, and complies with legal obligations. The letter should be drafted with careful consideration of data protection requirements, professional conduct rules, and contractual obligations. A well-crafted Farewell Letter to Clients helps manage the transition process effectively while protecting both the departing professional's and the organization's interests.
Suggested Sections

1. Date and Address Block: Current date and client's contact information

2. Personal Greeting: Personalized salutation to the client

3. Announcement of Departure: Clear statement of leaving and effective date

4. Gratitude Expression: Thank you message for client's business and trust

5. Transition Information: Details about service continuity and handover arrangements

6. Contact Information: New contact details or successor's information

7. Closing: Professional sign-off and signature

Optional Sections

1. Future Plans: Information about new role/venture, if appropriate to share

2. Specific Project Status: Updates on ongoing work, if applicable

3. Referral Information: Recommendations for alternative service providers

Suggested Schedules

1. Contact Transfer Form: If formal transfer of services is required

2. New Service Provider Details: Information about replacement service provider

3. Handover Timeline: Schedule of transition activities if complex handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Data Protection Legislation: Key legislation including UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018, and Privacy and Electronic Communications Regulations (PECR), governing the handling and sharing of client information during transition

Professional Conduct Rules: Regulatory requirements from relevant professional bodies such as the Solicitors Regulation Authority (SRA) Code of Conduct or Financial Conduct Authority (FCA) regulations, depending on the professional sector

Contract Law: Considerations regarding existing service agreements, notice periods, and transfer of services provisions under English contract law

Confidentiality Obligations: Common law duty of confidentiality and any specific confidentiality agreements that may be in place with clients

Consumer Protection: Consumer Rights Act 2015 and Consumer Protection from Unfair Trading Regulations 2008, particularly relevant when dealing with individual clients

Competition Law: Competition Act 1998 considerations, especially regarding non-solicitation clauses and client transfer arrangements

Industry-Specific Regulations: Additional sector-specific regulations that may govern client communications and service transitions in particular industries

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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