Farewell Letter Template for England and Wales

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Key Requirements PROMPT example:

Farewell Letter

"I need a Farewell Letter for my departure as a Senior Marketing Manager, announcing my last working day as March 15, 2025, and expressing gratitude to my team of 12 people while providing my LinkedIn details for future networking."

Document background
The Farewell Letter is a standard professional practice document used when an employee is leaving an organization. It should be written and distributed before the last working day, typically announcing the departure date, expressing appreciation, and maintaining professional relationships. While informal in nature, in England and Wales it should respect employment law, data protection regulations, and any existing confidentiality agreements. The letter often includes transition details, contact information, and appropriate expressions of gratitude while maintaining professional boundaries.
Suggested Sections

1. Date and Address: Current date and appropriate addressing of recipients

2. Opening Statement: Announcement of departure and last working day

3. Expression of Gratitude: Acknowledgment of experiences and opportunities

4. Future Contact Information: Professional contact details for future correspondence

5. Closing Remarks: Professional sign-off and well-wishes

Optional Sections

1. Transition Details: Information about handover process and successor, if applicable

2. Personal Highlights: Specific memorable moments or achievements during tenure

3. Future Plans: Brief mention of next career step if appropriate to share

Suggested Schedules

1. No Schedules Required: Farewell letters typically do not include formal schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Key legislation governing employment relationships. When writing a farewell letter, ensure any references to employment terms or conditions don't contradict previous contractual agreements and be mindful of potential discrimination claims.

Data Protection Act 2018 and UK GDPR: Regulates the handling of personal data. In farewell letters, be careful about sharing personal information and consider what information about other employees or the company can be disclosed.

Defamation Act 2013: Protects against false statements that harm reputation. Ensure all statements in the farewell letter are truthful and cannot be construed as libel or defamatory towards individuals or the company.

Commercial Contracts (Rights of Third Parties) Act 1999: Relates to confidentiality and trade secrets. When writing a farewell letter, respect existing confidentiality agreements and avoid disclosing sensitive company information.

Equality Act 2010: Protects against discrimination based on protected characteristics. Ensure the farewell letter's content doesn't discriminate and avoid language that could be interpreted as discriminatory.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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