Interim Reference Letter Template for Denmark

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Interim Reference Letter

Document background

The Interim Reference Letter is a crucial document in Danish employment practice, used when an employee requires formal documentation of their employment and performance while still maintaining their current position. This document type is particularly relevant during job searches, visa applications, or other situations requiring proof of employment without terminating the current role. As a formal business document governed by Danish law, the Interim Reference Letter must comply with specific legal requirements, including the Danish Act on References and GDPR regulations. It typically includes verified information about the employee's position, tenure, responsibilities, and performance, while maintaining appropriate professional discretion and data protection standards. The interim nature of the reference distinguishes it from a final reference letter, as it reflects the ongoing employment relationship and current status of the employee within the organization.

Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Details: The phrase 'To Whom It May Concern' or specific recipient details if known

3. Employee Information: Full name of employee and their current position

4. Employment Period: Precise dates of employment from start to current date

5. Role Description: Brief overview of main responsibilities and position(s) held

6. Performance Summary: Factual description of key achievements and contributions

7. Current Status: Confirmation that employment is ongoing and letter is interim

8. Signature Block: Name, position, and contact details of the person providing the reference

Optional Sections

1. Skills and Competencies: Specific mention of notable skills and competencies demonstrated during employment - include when particularly relevant to employee's future career prospects

2. Project Involvement: Description of significant projects worked on - include for project-based roles or when projects demonstrate particular achievements

3. Professional Development: Training completed or qualifications gained during employment - include when relevant to career progression

4. Character Statement: Brief statement about work ethic and team fit - include when particularly positive and relevant

5. Reason for Interim Nature: Explanation of why an interim reference is being provided - include when context is important and agreed with employee

Suggested Schedules

1. Job Description: Detailed outline of current role and responsibilities - optional attachment for complex roles

2. Key Performance Indicators: Summary of measurable achievements if applicable and agreed with employee

3. Training Certificates: Copies of relevant certifications obtained during employment

Authors

Relevant legal definitions

Company
Employee
Employment Period
Current Position
Interim Period
Reference Date
Duties
Responsibilities
Direct Superior
Reporting Line
Department
Performance Review Period
Working Hours
Principal Office
Employment Agreement

Clauses

Letter Introduction
Employment Period
Position Details
Role Responsibilities
Performance Overview
Professional Conduct
Current Status Declaration
Data Protection
Confidentiality
Authentication
Contact Information
Disclaimer
Signature

Relevant Industries

Relevant Teams

Relevant Roles

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