Extension Of Time Letter Template for Denmark

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Extension Of Time Letter

Document background
The Extension of Time Letter is a critical document in Danish construction and infrastructure projects, used when circumstances beyond the contractor's control necessitate an extension to the original project completion date. This document type is particularly relevant under Danish law, where it must comply with the AB 18 (General Conditions for Building and Construction Works and Supplies) and general contract law principles. The letter should be submitted promptly when delays are identified, providing comprehensive documentation of the delay events, their impact on the project timeline, and any mitigation measures undertaken. It serves both as a formal notification and a detailed request, potentially forming the basis for contract amendments and dispute resolution. The document is essential for maintaining clear communication between parties and protecting contractual rights regarding project timelines.
Suggested Sections

1. Letter Header: Company letterhead, date, reference numbers, and addressee details

2. Project Reference: Clear identification of the project, contract reference number, and relevant dates

3. Subject Line: Clear indication that this is an Extension of Time Request

4. Contract Reference: Reference to specific contract clauses allowing for time extensions

5. Current Situation: Brief description of the current project status and completion date

6. Extension Request: Clear statement of the additional time being requested

7. Justification: Detailed explanation of the events or circumstances necessitating the extension

8. Impact Analysis: Specific details of how the delay events have affected the project timeline

9. Mitigation Measures: Description of steps taken or proposed to minimize delay impact

10. Closing: Request for review and approval, with space for signature and contact details

Optional Sections

1. Cost Implications: Include when the delay events have associated cost impacts that need to be addressed

2. Resource Reallocation: Include when the extension requires significant changes to resource scheduling

3. Third Party Impacts: Include when the extension affects other contractors or stakeholders

4. Alternative Solutions: Include when proposing alternative approaches to mitigate the delay

5. Previous Extensions: Include when referencing previously granted extensions on the same project

Suggested Schedules

1. Delay Event Timeline: Detailed chronological listing of delay events and their duration

2. Updated Project Schedule: Revised project schedule showing the impact of the delay

3. Supporting Documentation: Relevant correspondence, photos, weather records, or other evidence supporting the delay claim

4. Impact Analysis Report: Detailed analysis of the delay impact on the critical path

5. Technical Documentation: Any technical documents or reports supporting the cause of delay

Authors

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Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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