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Extension Of Time Letter
1. Letter Header: Company letterhead, date, reference numbers, and addressee details
2. Project Reference: Clear identification of the project, contract reference number, and relevant dates
3. Subject Line: Clear indication that this is an Extension of Time Request
4. Contract Reference: Reference to specific contract clauses allowing for time extensions
5. Current Situation: Brief description of the current project status and completion date
6. Extension Request: Clear statement of the additional time being requested
7. Justification: Detailed explanation of the events or circumstances necessitating the extension
8. Impact Analysis: Specific details of how the delay events have affected the project timeline
9. Mitigation Measures: Description of steps taken or proposed to minimize delay impact
10. Closing: Request for review and approval, with space for signature and contact details
1. Cost Implications: Include when the delay events have associated cost impacts that need to be addressed
2. Resource Reallocation: Include when the extension requires significant changes to resource scheduling
3. Third Party Impacts: Include when the extension affects other contractors or stakeholders
4. Alternative Solutions: Include when proposing alternative approaches to mitigate the delay
5. Previous Extensions: Include when referencing previously granted extensions on the same project
1. Delay Event Timeline: Detailed chronological listing of delay events and their duration
2. Updated Project Schedule: Revised project schedule showing the impact of the delay
3. Supporting Documentation: Relevant correspondence, photos, weather records, or other evidence supporting the delay claim
4. Impact Analysis Report: Detailed analysis of the delay impact on the critical path
5. Technical Documentation: Any technical documents or reports supporting the cause of delay
Authors
Contract
Critical Path
Delay Event
Extension Period
Force Majeure
Original Programme
Project
Revised Completion Date
Site
Time Impact Analysis
Works
Working Day
Compensable Delay
Concurrent Delay
Progress Schedule
Baseline Programme
Notification Period
Substantial Completion
Practical Completion
Contract Reference
Current Status
Delay Events
Time Impact Analysis
Extension Request
Supporting Evidence
Mitigation Measures
Programme Impact
Cost Implications
Resource Impact
Third Party Coordination
Weather Conditions
Force Majeure
Notification Compliance
Previous Extensions
Request for Approval
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