Holiday Application Letter Template for Denmark

The Holiday Application Letter is a standard document used across Danish workplaces to formalize vacation requests and ensure compliance with the Danish Holiday Act (Ferieloven). This document is essential for proper holiday management and forms part of the employment documentation required under Danish law. It should be submitted when an employee wishes to take planned vacation time, typically with appropriate notice as specified in their employment contract or collective agreement. The letter includes crucial information such as the specific holiday dates requested, current holiday allowance balance, and arrangements for work coverage during absence. It serves multiple purposes: documenting the request, ensuring proper approval processes, maintaining accurate holiday records, and facilitating workforce planning. The document is designed to align with Danish employment legislation while meeting organizational needs for holiday management and documentation.

1. Personal Information: Employee's name, employee ID, department, and position

2. Date and Address: Current date and company address details

3. Recipient Information: Manager's or HR representative's name and title

4. Holiday Request Details: Specific dates requested for holiday, including first and last day of leave

5. Number of Days: Total number of holiday days being requested

6. Current Holiday Balance: Statement of remaining holiday days available

7. Handover Information: Brief overview of how ongoing work will be handled during absence

8. Signature Block: Space for employee signature, date, and contact information