Loan Rejection Letter Template for Denmark

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Loan Rejection Letter

Document background
The Loan Rejection Letter is a critical document used in the Danish financial services sector when a financial institution decides not to approve a loan application. It serves as official communication to the applicant and must comply with Danish financial regulations, including the Financial Business Act, Credit Agreements Act, and GDPR requirements. The letter should be used whenever a loan application is declined, regardless of the type of loan (personal, business, mortgage, etc.). It must include specific elements such as clear reasoning for the rejection, information about any credit reports used, and contact details for further queries. The document plays a crucial role in maintaining transparency, ensuring regulatory compliance, and managing potential legal risks while maintaining professional customer relationships within the Danish jurisdiction.
Suggested Sections

1. Header Information: Bank's letterhead, date, reference number, and recipient's contact details

2. Application Reference: Clear reference to the specific loan application including date of application and type of loan requested

3. Rejection Statement: Clear and direct statement that the loan application has been rejected

4. Reason for Rejection: Specific factors that led to the rejection, stated in clear, objective terms

5. Credit Information Notice: Information about any credit reports or scores used in the decision-making process

6. Contact Information: Details of whom to contact for any questions or clarification

7. Closing: Professional closing statement with signature block of authorized representative

Optional Sections

1. Alternative Options: Suggested alternative financial products or services that might be more suitable, included when such alternatives are available

2. Appeal Process: Information about how to appeal the decision, included when the institution has an appeals process

3. GDPR Information: Explanation of automated decision-making if used, required under GDPR when decisions are made automatically

4. Reapplication Guidelines: Information about when and how the applicant might reapply, included when reapplication is possible

5. Financial Counseling: Information about available financial counseling services, included when such services are offered by the institution

Suggested Schedules

1. Credit Score Report Summary: Summary of credit information used in decision-making, if applicable

2. Alternative Products Sheet: Detailed information about alternative financial products, if being offered

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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