Letter Of Counseling Template for Denmark

The Letter of Counseling is a crucial management tool in Danish workplace settings, used when an employee's performance or behavior requires formal documentation and structured improvement plans. This document type serves as an intermediate step between informal verbal discussions and more serious disciplinary actions, providing a clear record of concerns and expectations while complying with Danish employment law requirements. The Letter of Counseling typically follows informal coaching attempts and precedes any formal disciplinary action, making it an essential tool for progressive discipline and performance management. It includes specific examples of concerns, expected improvements, support measures, and timelines, while ensuring compliance with Danish data protection regulations and employee rights. This document is particularly important as it creates a formal record while maintaining a constructive approach to employee development.

1. Header Information: Date, recipient's name, position, department, and company details

2. Purpose Statement: Clear statement indicating this is a Letter of Counseling and its general purpose

3. Specific Concerns: Detailed description of the specific performance issues or behavioral concerns, including dates and specific examples

4. Impact Statement: Explanation of how the identified issues affect the workplace, team, or organization

5. Previous Discussions: Reference to any verbal discussions or informal counseling that preceded this letter

6. Expected Improvements: Clear outline of the specific improvements or changes expected from the employee

7. Support and Resources: Description of resources, training, or support available to help the employee improve

8. Timeline: Specific timeframe for expected improvements and follow-up review

9. Consequences: Statement about potential consequences if improvements are not made

10. Closing: Positive statement about expected outcome and invitation for discussion

11. Signature Block: Space for manager's signature and date, and employee acknowledgment of receipt