Outstanding Invoice Template for Singapore

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Key Requirements PROMPT example:

Outstanding Invoice Template

I need an Outstanding Invoice Template for my Singapore-based technology consulting company that includes provisions for installment payments and late payment interest at 2% per month, to be used for overdue invoices exceeding 60 days as of January 2025.

Document background
The Outstanding Invoice Template is essential for businesses operating in Singapore seeking to maintain professional credit control and ensure timely collection of payments. It provides a standardized format for following up on unpaid invoices while ensuring compliance with Singapore's legal framework, including GST requirements and debt recovery regulations. This document typically includes original invoice details, outstanding amounts, payment terms, and relevant company information, serving as both a payment reminder and a legal record of the debt. It's particularly useful when dealing with overdue accounts and can be used as supporting documentation in any subsequent legal proceedings.
Suggested Sections

1. Invoice Header: Company letterhead, GST registration number, invoice reference number, and date

2. Client Information: Full legal name, registered address, and contact details of the client

3. Payment Details: Outstanding amount, payment terms, due date, and bank account information

4. Original Invoice Reference: Reference to original invoice including date, number, and description of goods/services

5. Outstanding Balance: Clear breakdown of original amount, any payments received, and current balance due

6. Payment Instructions: Detailed banking information and payment methods accepted

Optional Sections

1. Late Payment Interest: Details of interest charges on overdue amounts as per agreement or statutory rates

2. Payment Plan Options: Proposed installment schedule or payment plan alternatives if applicable

3. Legal Notice: Warning about legal action if payment remains outstanding beyond specified period

4. Previous Communications Reference: Summary of prior payment requests and reminders sent

Suggested Schedules

1. Original Invoice: Copy of the initial invoice issued to the client

2. Statement of Account: Detailed transaction history showing all charges and payments to date

3. Payment History: Record of any partial payments received and their dates

4. Supporting Documentation: Relevant documentation such as delivery orders, purchase orders, or contracts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Goods and Services Tax Act (Chapter 117A): Governs GST registration requirements, tax invoice requirements, and GST calculation and disclosure. Essential for ensuring tax compliance in invoice format and content.

Income Tax Act (Chapter 134): Covers revenue recognition and documentation requirements for tax purposes. Ensures invoices meet tax reporting and record-keeping standards.

Companies Act (Chapter 50): Specifies business identification requirements and corporate documentation requirements. Ensures proper company details are included in invoices.

Electronic Transactions Act (Chapter 88): Addresses validity of electronic invoices and digital signature requirements. Important for electronic invoice issuance and storage.

Limitation Act (Chapter 163): Sets time limits for debt recovery (6 years for contractual debts) and statutory limitations on claims. Important for payment enforcement terms.

Contract Law (Common Law principles): Covers formation of contract, terms and conditions, and payment obligations. Provides legal framework for invoice enforceability.

IRAS Guidelines: Establishes record keeping requirements, invoice format requirements, and mandatory information to be included on invoices as per tax authority standards.

Personal Data Protection Act 2012: Regulates handling of personal information and data protection obligations. Ensures compliance in collecting and storing customer data.

Consumer Protection (Fair Trading) Act: Applies when dealing with consumers rather than businesses, establishing fair trading requirements and consumer rights.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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