Invoice Voucher Template for Singapore

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Key Requirements PROMPT example:

Invoice Voucher Template

Need an Invoice Voucher Template for my Singapore-based tech consulting company that includes both GST and non-GST services, with specific fields for project codes and electronic approval workflow for amounts over $10,000.

Document background
The Invoice Voucher Template is a crucial document in Singapore's business environment, designed to meet the stringent requirements of local tax and company regulations. This document type is particularly important for maintaining accurate financial records and ensuring compliance with Singapore's GST reporting requirements. The template includes mandatory fields for GST registration numbers, company details, and payment authorization, making it suitable for both internal processing and external audit purposes. It serves as a comprehensive record of transactions while satisfying the documentation requirements set forth by IRAS and ACRA.
Suggested Sections

1. Company Information: Company details including business name, registration number, GST registration number, address, and contact information

2. Invoice Details: Invoice number, date issued, payment terms, and due date

3. Client Information: Client's business name, address, contact details, and registration numbers if applicable

4. Item Description: Detailed breakdown of goods/services provided including quantity, unit price, and description

5. Payment Summary: Subtotal, GST amount, total amount payable, and payment methods accepted

Optional Sections

1. Purchase Order Reference: Section for recording related purchase order numbers and dates when invoice is tied to specific purchase orders

2. Delivery Information: Section for shipping details, delivery terms, and locations when physical goods are being delivered

3. Project Reference: Section for specific project codes, contract numbers, or cost centers when invoice relates to specific projects

Suggested Schedules

1. Delivery Note: Attachment containing proof of delivery documentation and shipping details

2. Time Sheet: Detailed breakdown of time-based services including dates, hours, and activities

3. Supporting Documents: Additional documentation supporting the charges such as receipts or third-party invoices

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Industries

Goods and Services Tax (GST) Act: Covers GST registration requirements, GST number display, correct tax calculation and display, and zero-rated supplies requirements for Singapore businesses

Companies Act: Mandates company registration information, business registration number display, and proper company name and address display requirements

Income Tax Act: Specifies record-keeping requirements and invoice requirements necessary for tax deduction purposes in Singapore

Electronic Transactions Act: Governs requirements for electronic invoices, digital signatures, and electronic record retention standards

Consumer Protection (Fair Trading) Act: Ensures price transparency and clear description of goods/services in business transactions

IRAS Requirements: Specifies record keeping period (5 years minimum), required invoice elements, sequential numbering, and date format requirements as per Inland Revenue Authority of Singapore

Personal Data Protection Act (PDPA): Regulates the handling of personal information and data protection obligations in business documents

ACRA Requirements: Outlines business registration details and company identification requirements as per Accounting and Corporate Regulatory Authority

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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