Formal Letter Rejecting Job Offer Template for Singapore

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Key Requirements PROMPT example:

Formal Letter Rejecting Job Offer

"I need to draft a Formal Letter Rejecting Job Offer for a senior software developer position at a fintech company in Singapore, expressing gratitude for the opportunity while maintaining the possibility of future collaboration, as I've accepted another offer that better aligns with my career goals."

Document background
A Formal Letter Rejecting Job Offer is a critical business communication tool in Singapore's professional landscape. It's used when a job candidate decides not to accept an employment offer and needs to communicate this decision professionally. The document should align with Singapore's employment practices, including TAFEP guidelines and the Personal Data Protection Act. It typically includes acknowledgment of the offer, a clear statement of rejection, and optionally, a brief explanation. This type of letter helps maintain professional relationships and leaves doors open for future opportunities.
Suggested Sections

1. Recipient Details: Full name, title, and address of the person who made the job offer

2. Reference Line: Reference to the job offer received (including date and position)

3. Acknowledgment: Expression of gratitude for the offer and the recruitment process

4. Decision Statement: Clear and direct statement declining the offer

5. Closing: Professional sign-off with your name and contact details

Optional Sections

1. Brief Explanation: Short explanation for declining the offer, used when maintaining professional relationship is important

2. Future Contact: Expression of interest in future opportunities, used when wanting to keep doors open for future opportunities

Suggested Schedules

1. No Schedules Required: Job offer rejection letters are typically brief and self-contained documents that do not require any schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. While not directly regulating job offer rejections, it sets the framework for professional standards in employment-related communications.

Personal Data Protection Act (PDPA) 2012: Legislation governing the handling and protection of personal data exchanged during the recruitment process, ensuring confidentiality of shared information.

TAFEP Guidelines: Tripartite Alliance for Fair and Progressive Employment Practices guidelines that ensure non-discriminatory practices and language in employment-related communications.

Singapore Contract Law: Legal framework governing contractual relationships, relevant to job offers and rejections as they involve contractual elements and obligations.

Common Law Principles: General principles requiring maintenance of professionalism, good faith in business communications, and avoidance of defamatory statements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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