Evaluation Licence Template for England and Wales

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Key Requirements PROMPT example:

Evaluation Licence

"I need an Evaluation Licence for our new AI software product that we're allowing a Fortune 500 healthcare company to test for 90 days starting March 2025, with strict confidentiality provisions and data protection requirements for handling patient data."

Document background
An Evaluation Licence is commonly used when organizations need to assess software, technology, or other proprietary materials before making a full commercial commitment. This agreement, governed by English and Welsh law, provides a structured framework for controlled testing and evaluation while protecting the licensor's intellectual property rights. It typically specifies evaluation duration, permitted uses, confidentiality requirements, and feedback mechanisms. The document is particularly relevant in technology transactions where thorough testing is required before commercial deployment.
Suggested Sections

1. Parties: Identification and details of the licensor and licensee

2. Background: Context of the evaluation licence and purpose

3. Definitions: Key terms used throughout the agreement including Licensed Materials, Evaluation Period, and Permitted Purpose

4. Grant of Licence: Scope and terms of the evaluation licence, including permitted uses and restrictions

5. Duration and Termination: Length of evaluation period and conditions for early termination

6. Restrictions on Use: Specific limitations on how the licensed material can be used during evaluation

7. Intellectual Property Rights: Ownership and protection of IP, including any rights in evaluation results

8. Confidentiality: Obligations regarding protection of confidential information

Optional Sections

1. Data Protection: Required if the licensed materials involve processing personal data or if data will be collected during evaluation

2. Support and Maintenance: Terms of technical support provided during the evaluation period

3. Export Controls: Compliance with export regulations for international use

4. Feedback Rights: Rights and obligations regarding feedback provided during evaluation

Suggested Schedules

1. Schedule 1 - Licensed Materials: Detailed description of materials being licensed for evaluation

2. Schedule 2 - Technical Specifications: Technical details and requirements for the evaluation

3. Schedule 3 - Evaluation Criteria: Specific metrics and standards for evaluation

4. Schedule 4 - Support Terms: Details of any technical support provided during evaluation period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Copyright, Designs and Patents Act 1988: Key legislation governing intellectual property rights, including protection of software, rights of licensors and licensees, and duration of rights protection

Data Protection Act 2018 and UK GDPR: Legislation concerning personal data processing, data protection obligations, and cross-border data transfers requirements

Consumer Rights Act 2015: Legislation protecting consumer rights, dealing with fairness of terms and statutory rights if licensee is a consumer

Computer Misuse Act 1990: Legislation covering unauthorized access and software licensing provisions

Contract Law Principles: Common law fundamentals including offer and acceptance, consideration, intention to create legal relations, and certainty of terms

Restraint of Trade Doctrine: Common law principles governing reasonable restrictions on use and competition law considerations

Trade Secrets Regulations 2018: Legislation governing the protection of confidential information and trade secrets

Electronic Commerce Regulations 2002: Regulations governing electronic transactions and agreements when licence is granted electronically

Competition Law: Legal framework preventing anti-competitive practices and unreasonable market restrictions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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