Certificate Of Practical Completion Template for England and Wales

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Key Requirements PROMPT example:

Certificate Of Practical Completion

"I need a Certificate of Practical Completion for a commercial office development in Manchester, where practical completion was achieved on 15 March 2025, with a schedule of minor outstanding works to be completed during the defects liability period."

Document background
A Certificate of Practical Completion serves as a critical milestone in construction projects governed by English and Welsh law. It is issued when works have reached practical completion as defined in the contract, typically meaning the works are substantially complete and can be used as intended, even if minor defects remain. The Certificate of Practical Completion triggers several important contractual mechanisms, including the release of half of any retention monies, the transfer of insurance responsibility to the employer, and the start of the defects liability period. It represents a significant point in the project lifecycle, marking the transition from the construction phase to the post-completion phase.
Suggested Sections

1. Project Identification: Details of the construction project including address and contract reference

2. Contract Reference: Reference to the main contract under which completion is being certified, including date of contract and parties involved

3. Certificate Statement: Formal statement declaring that works have reached practical completion in accordance with the contract terms

4. Date of Practical Completion: Specific date when practical completion was achieved and from which the defects liability period commences

5. Certifier Declaration: Identity, role, and signature of person authorized to issue the certificate, including professional qualifications if relevant

Optional Sections

1. Outstanding Minor Works: List of minor items or snag list items that don't prevent practical completion but need to be addressed during the defects liability period

2. Conditional Statements: Any conditions or qualifications attached to the certification of practical completion

3. Sectional Completion Details: Used when certifying completion of specific sections or parts of the works rather than the entire project

Suggested Schedules

1. Schedule of Outstanding Works: Detailed list of minor defects, outstanding items, and snag list items to be completed during the defects liability period

2. Schedule of Submitted Documentation: Comprehensive list of as-built drawings, operation and maintenance manuals, warranties, and other documentation provided at practical completion

3. Schedule of Keys and Access Items: Inventory of all keys, access cards, security codes, and similar items handed over at practical completion

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Housing Grants, Construction and Regeneration Act 1996: Primary legislation governing construction contracts and payment mechanisms in the UK, including provisions that affect completion certification

Defective Premises Act 1972: Legislation establishing duties regarding quality and fitness for purpose of construction work, relevant when certifying completion

Building Act 1984: Primary legislation controlling building work, establishing building regulations and setting standards for construction

JCT Contract Terms: Standard form contracts by Joint Contracts Tribunal that provide framework and definitions for practical completion in construction projects

NEC Contract Terms: New Engineering Contract terms offering alternative standard forms for construction projects, including completion requirements

FIDIC Contract Terms: International standard form contracts that provide guidance on completion certification in construction projects

Mears Ltd v Costplan Services Case Law: Key 2019 case law defining aspects of practical completion and setting legal precedent for certification

Westminster City Council v J Jarvis & Sons Case Law: 1970 case law establishing important principles regarding practical completion in construction contracts

Building Regulations 2010: Statutory instrument setting out detailed building requirements that must be met before practical completion can be certified

Construction (Design and Management) Regulations 2015: Health and safety regulations that must be considered when certifying practical completion of construction works

Health and Safety at Work Act 1974: Overarching health and safety legislation that influences safety requirements for practical completion

RICS Guidance: Professional standards and guidance from the Royal Institution of Chartered Surveyors for issuing completion certificates

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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