Certificate Of Final Acceptance Template for England and Wales

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Key Requirements PROMPT example:

Certificate Of Final Acceptance

"I need a Certificate of Final Acceptance for a completed office building renovation project in Manchester, where practical completion was achieved on 15 March 2025, and all defects have now been remedied following the 6-month defects liability period."

Document background
A Certificate of Final Acceptance is issued when works under a contract have been fully completed and any defects identified during the defects liability period have been rectified. The document is crucial in English and Welsh construction and engineering projects as it marks the formal acceptance of works by the employer and releases the contractor from further obligations except those specifically preserved. It typically includes details of the original contract, confirmation of works completion, and resolution of any outstanding matters. This certificate is essential for final account settlement and often triggers the release of retained funds.
Suggested Sections

1. Project Identification: Details of the project, contract reference, and location

2. Parties: Identification of employer, contractor, and relevant stakeholders

3. Confirmation of Works: Statement confirming all works have been completed in accordance with the contract specifications

4. Date of Completion: Confirmation of the actual completion date and reference to practical completion certificate

5. Defects Resolution: Confirmation that all defects identified during inspection have been remedied satisfactorily

Optional Sections

1. Retention Release: Details of any retention monies to be released upon final acceptance

2. Performance Testing: Confirmation that all required performance tests have been successfully completed

3. Outstanding Claims: Statement regarding resolution of any outstanding claims or variations

4. Warranties and Guarantees: Reference to all warranties and guarantees being transferred to the employer

Suggested Schedules

1. Schedule of As-Built Drawings: List of final as-built drawings representing the completed works

2. Schedule of Test Certificates: Index of all test certificates and commissioning data

3. Schedule of Warranties: List of all warranties and guarantees applicable to the works

4. Health and Safety File Index: Index of all health and safety documentation and certificates

5. Outstanding Works Schedule: Confirmation that all items on the original snagging list have been completed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Construction Act 1996: Housing Grants, Construction and Regeneration Act - Key legislation governing construction contracts, particularly regarding payment provisions and completion requirements

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may enforce terms of a contract, relevant for warranties and guarantees in final acceptance

Supply of Goods and Services Act 1982: Legislation setting out implied terms for quality and fitness for purpose in contracts for goods and services

Common Law - Contract Formation: Legal principles regarding offer, acceptance, and consideration in contract formation

Common Law - Practical Completion: Case law and principles defining what constitutes practical completion and final acceptance in construction projects

Common Law - Substantial Performance: Doctrine determining when work is substantially complete enough to trigger final acceptance

JCT Standards: Joint Contracts Tribunal standard forms and protocols widely used in UK construction industry

NEC Framework: New Engineering Contract frameworks providing standardized approaches to contract management and completion

FIDIC Guidelines: International contract guidelines often used in construction projects, including provisions for final acceptance

Defects Liability Period: Requirements for the period during which the contractor must remedy any defects identified after practical completion

Retention Requirements: Rules governing the release of retained funds upon final acceptance

Final Account Settlement: Procedures and requirements for settling the final account between parties

Outstanding Works/Snags: Provisions for dealing with minor outstanding works or defects at the point of final acceptance

Warranties and Guarantees: Requirements for ongoing warranties and guarantees that need to be in place at final acceptance

CDM Regulations 2015: Construction Design and Management Regulations governing health and safety documentation requirements at project completion

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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