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Peer Review 360 Degree Feedback

Peer Review 360 Degree Feedback Template for Germany

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Key Requirements PROMPT example:

Peer Review 360 Degree Feedback

"Need a Peer Review 360 Degree Feedback agreement for our Berlin-based technology startup (200 employees) that will implement quarterly feedback cycles starting March 2025, with particular attention to GDPR compliance and remote work considerations."

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Document background
The Peer Review 360 Degree Feedback agreement is essential for organizations operating in Germany that wish to implement a comprehensive employee feedback system. This document becomes necessary when companies plan to establish or update their performance evaluation processes to include multi-source feedback. It addresses critical requirements under German law, including works council co-determination rights under BetrVG, data protection obligations under GDPR and BDSG, and employee privacy rights. The agreement covers crucial aspects such as feedback collection methodology, data handling procedures, confidentiality requirements, and the scope of feedback usage. It also includes necessary consent forms, assessment criteria, and process guidelines, making it a foundational document for ensuring legal compliance while implementing 360-degree feedback systems in German organizations.
Suggested Sections

1. Parties: Identification of the employer/company and the participating employees

2. Background: Context of implementing the 360-degree feedback system and its intended purpose

3. Definitions: Key terms including 'Feedback Provider', 'Subject Employee', 'Feedback Data', 'Assessment Criteria', etc.

4. Purpose and Scope: Detailed objectives of the feedback system and its application scope

5. Data Protection and Privacy: GDPR and BDSG compliance measures, data processing principles, and privacy safeguards

6. Feedback Process: Step-by-step procedure for conducting the 360-degree feedback

7. Rights and Obligations: Responsibilities of all parties involved, including feedback providers and subject employees

8. Confidentiality: Confidentiality obligations regarding feedback data and results

9. Use of Feedback Results: Permitted uses of feedback data and restrictions on its application

10. Storage and Retention: Data storage duration and deletion procedures

11. Term and Termination: Duration of the agreement and termination provisions

Optional Sections

1. Works Council Provisions: Required when a works council exists, detailing their involvement and co-determination rights

2. International Data Transfer: Required when feedback data might be transferred outside the EU/EEA

3. Training and Support: Optional section detailing available training for participants

4. Appeals Process: Optional procedure for challenging or requesting review of feedback results

5. Integration with HR Processes: Optional section linking feedback to other HR processes like performance reviews

Suggested Schedules

1. Schedule 1: Assessment Criteria: Detailed criteria and competencies being evaluated

2. Schedule 2: Feedback Questionnaire Template: Standard format and questions for collecting feedback

3. Schedule 3: Data Processing Details: Technical details of data processing, storage, and security measures

4. Schedule 4: Participant Consent Form: Template for obtaining explicit consent from participants

5. Schedule 5: Timeline and Process Flow: Detailed timeline and workflow diagrams for the feedback process

6. Appendix A: Works Council Agreement: If applicable, the works council's written approval

7. Appendix B: Privacy Notice: Detailed privacy notice compliant with GDPR Article 13/14

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Personal Data
Assessment Criteria
Feedback Provider
Feedback Recipient
Subject Employee
Feedback Data
Evaluation Period
Confidential Information
Works Council
Data Controller
Data Processor
Assessment Platform
Feedback Report
Evaluation Cycle
Performance Indicators
Competency Framework
Anonymized Data
Pseudonymized Data
Processing Purpose
Consent
Review Panel
Feedback Administrator
Storage Period
Supervisory Authority
Permitted Purpose
Assessment Guidelines
Reporting Period
Feedback Session
Response Scale
Authorized Users
Data Protection Officer
Feedback Categories
Participating Department
Review Process
Clauses
Interpretation
Definitions
Purpose and Scope
Data Protection
Consent
Confidentiality
Process Implementation
Rights and Obligations
Works Council Rights
Assessment Criteria
Feedback Collection
Data Processing
Data Storage
Data Security
Access Rights
Participant Rights
Non-Discrimination
Dispute Resolution
Amendment
Severability
Governing Law
Term and Termination
Implementation Timeline
Training and Support
Quality Assurance
Documentation
Reporting
Appeals Process
International Transfer
Force Majeure
Relevant Industries

Technology

Financial Services

Professional Services

Manufacturing

Healthcare

Education

Retail

Telecommunications

Consulting

Pharmaceuticals

Energy

Transportation

Media and Entertainment

Public Sector

Non-profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Learning & Development

Organizational Development

Performance Management

Talent Management

Information Technology

Data Protection

Employee Relations

Relevant Roles

HR Director

HR Manager

Legal Counsel

Data Protection Officer

Compliance Officer

Learning & Development Manager

Performance Management Specialist

Talent Development Manager

Department Head

Line Manager

Team Leader

HR Business Partner

Chief Human Resources Officer

Organizational Development Specialist

Employee Relations Manager

Industries
GDPR (General Data Protection Regulation): European Union's fundamental data protection law that governs the collection, processing, and storage of personal data, including employee feedback and evaluations
BDSG (Bundesdatenschutzgesetz): German Federal Data Protection Act that implements and supplements GDPR, with specific provisions for employee data protection in the workplace
BetrVG (Betriebsverfassungsgesetz) §87(1): Works Constitution Act, particularly Section 87(1), which requires works council co-determination for implementing systems of employee assessment and performance monitoring
BetrVG §94: Requires works council approval for assessment criteria and evaluation guidelines used in employee evaluations
AGG (Allgemeines Gleichbehandlungsgesetz): General Equal Treatment Act ensuring non-discrimination in workplace evaluations and feedback processes
§§ 611a ff. BGB: German Civil Code provisions governing employment relationships and the general principles of employee evaluation rights
DSK Guidelines on Employee Data Protection: Guidelines from the German Data Protection Conference (DSK) specifically addressing data protection requirements in employee assessment contexts
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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