Commercial Sales Invoice Template for United States

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Commercial Sales Invoice

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Commercial Sales Invoice

"I need a Commercial Sales Invoice for my manufacturing company to bill a customer for industrial equipment worth $250,000, with specific payment terms for installments over 6 months and detailed specifications for shipping to their facility in Texas."

Document background
The Commercial Sales Invoice is a fundamental business document used across the United States to formalize commercial transactions. It serves multiple purposes: documenting the sale, requesting payment, establishing tax records, and maintaining accounting records. This document must comply with federal and state regulations, including UCC requirements and tax laws. It typically includes detailed information about the transaction, such as item descriptions, quantities, prices, payment terms, and both parties' information.
Suggested Sections

1. Invoice Header: Contains business name, address, logo, invoice number, and date

2. Customer Information: Customer's name, billing address, and contact details

3. Item Details: Itemized list of products/services, quantities, unit prices, and descriptions

4. Pricing Summary: Subtotal, applicable taxes, and total amount due

5. Payment Terms: Due date and accepted payment methods

Optional Sections

1. Shipping Information: Required when physical goods are being shipped; includes shipping address and method

2. Purchase Order Reference: Customer's PO number and related details

3. Discount Details: Any applied discounts or special pricing

4. Tax Exemption Information: Customer's tax exemption details

Suggested Schedules

1. Item Specifications: Detailed product specifications or service descriptions

2. Payment Schedule: For installment payments or recurring billing arrangements

3. Shipping Documentation: Bills of lading or other shipping documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Uniform Commercial Code (UCC): Federal legislation governing commercial transactions, particularly Article 2 on Sales which regulates the sale of goods

Internal Revenue Code: Federal tax regulations specifying requirements for invoice documentation and reporting

State Sales Tax Laws: State-specific regulations determining sales tax rates, exemptions, and documentation requirements

FACTA: Fair and Accurate Credit Transactions Act governing the handling of financial information and identity protection

State UCC Modifications: State-specific modifications to the Uniform Commercial Code that may affect sales transactions

State Consumer Protection Laws: State-specific regulations protecting consumer rights in commercial transactions

GAAP Compliance: Generally Accepted Accounting Principles requirements for proper invoice documentation and record keeping

Electronic Invoice Regulations: Federal and state requirements governing electronic invoicing and digital record maintenance

Industry-Specific Requirements: Sector-specific regulations and documentation requirements that may apply to particular industries

Export/Import Regulations: Federal regulations governing international sales transactions, if applicable

Incoterms: International commercial terms defining responsibilities of buyers and sellers in international transactions

IRS Record Keeping Requirements: Federal specifications for maintaining accurate sales records and documentation for tax purposes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Letter Invoice

A formal billing document combining a business letter format with invoice elements, designed to meet U.S. accounting and tax requirements while maintaining professional business correspondence standards.

find out more

Revised Commercial Invoice

A U.S.-compliant document used to modify or correct a previously issued commercial invoice, meeting federal and state requirements.

find out more

Commercial Invoice For Import

A U.S. customs document that details imported goods' specifications and value for customs clearance and duty assessment.

find out more

Commercial Invoice For Gift

A U.S.-compliant document declaring gift status and value for international shipments through customs.

find out more

Commercial Invoice For Personal Items

A U.S.-compliant commercial document for declaring and valuing personal items in shipping or sales transactions.

find out more

Commercial Invoice For Returned Goods

A U.S.-compliant document recording returned goods and associated credit/refund details, meeting UCC and state requirements.

find out more

Commercial Invoice For Customs

A U.S. customs-compliant document detailing international shipment information for duty and tax assessment.

find out more

Commercial Invoice Pro Forma Invoice

A preliminary commercial document used in US international trade that details proposed shipment specifications and pricing for customs and buyer's payment arrangements.

find out more

Proforma Invoice Docx

A preliminary bill of sale document used in U.S. commercial transactions that outlines product details, pricing, and terms, particularly useful for international trade and customs purposes.

find out more

Commercial Invoice For Export

A U.S.-compliant customs document detailing international sales transactions for export purposes.

find out more

Custom Clearance Invoice

A U.S. customs document detailing all charges and fees associated with importing goods through customs clearance.

find out more

Commercial Invoice And Proforma Invoice

U.S.-compliant trade documents detailing sales transactions and serving as customs clearance documentation.

find out more

Commercial Invoice For Customs Purposes Only

A U.S. customs-specific document that details goods and values for import/export clearance purposes, compliant with CBP requirements.

find out more

Invoice For Customs Purposes Only

A U.S. customs document used to declare goods' value for import clearance, regulated by CBP.

find out more

International Invoice

A U.S.-compliant commercial document for cross-border transactions, serving as both payment request and customs documentation.

find out more

Packing List And Commercial Invoice

A U.S.-compliant export documentation package combining shipping inventory details and commercial transaction information for international trade.

find out more

Commercial Sales Invoice

A U.S.-compliant commercial document that records sales transactions and serves as a formal request for payment.

find out more

Non Commercial Invoice

A U.S.-compliant document recording non-commercial transactions where no monetary exchange occurs.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.