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Commercial Sales Invoice

Commercial Sales Invoice Template for India

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Key Requirements PROMPT example:

Commercial Sales Invoice

"I need a Commercial Sales Invoice template for my technology export business, compliant with Indian GST laws, that includes sections for international shipping details and foreign currency conversion rates for a bulk software license sale scheduled for March 2025."

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Document background
The Commercial Sales Invoice is a crucial business document required for all commercial transactions in India. It serves as a tax document for GST compliance, proof of sale, and a legal record of the transaction. The document is mandatory under Indian tax laws, particularly the CGST Act 2017, and must include specific details such as GSTIN numbers, HSN codes, and applicable tax rates. Commercial Sales Invoices are essential for businesses to claim input tax credits, maintain statutory records, and demonstrate compliance with tax regulations. They form the basis for business accounting, tax audits, and financial reporting. The document is particularly important in the GST regime as it helps establish the trail of transactions and ensures proper tax collection and credit system functioning.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and type (tax, retail, commercial, etc.)

2. Seller Information: Complete details of the seller including legal name, address, GSTIN, state code, and contact information

3. Buyer Information: Complete details of the buyer including legal name, address, GSTIN (if registered), state code, and contact information

4. Supply Details: Place of supply, date of supply, and delivery address if different from billing address

5. Item Details: Description of goods, HSN code, quantity, unit price, total amount, discount if any

6. Tax Details: GST rates, CGST, SGST/IGST amounts, and total tax amount

7. Payment Information: Total amount, payment terms, bank details, and due date

8. Declaration: Mandatory declarations regarding tax responsibility and invoice authenticity

Optional Sections

1. Purchase Order Reference: Include when the invoice is generated against a specific purchase order

2. Shipping Details: Required when shipping arrangements are different from standard delivery

3. Special Discounts: When special pricing or promotional discounts are applied

4. Export Details: Required for export invoices, including shipping bill number, port details

5. E-way Bill Details: Required when goods value exceeds Rs. 50,000 and physical movement of goods is involved

6. Additional Terms: Any special terms and conditions specific to the transaction

Suggested Schedules

1. Detailed Item Specifications: Detailed technical specifications or descriptions of items when the main invoice cannot accommodate all details

2. Tax Calculation Sheet: Detailed breakdown of tax calculations, especially for complex transactions with multiple tax rates

3. Delivery Challan: When goods are delivered in parts or through multiple shipments

4. Quality Certificate: When required for specific products or industries

5. Packing List: Detailed list of items packed, especially for multiple package shipments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Wholesale Trade

Retail

E-commerce

Information Technology

Automotive

Electronics

Healthcare

Construction

Food and Beverage

Textiles

Pharmaceuticals

Agriculture

Mining

Chemical Industry

Logistics and Transportation

Relevant Teams

Finance

Accounts

Sales

Tax

Compliance

Operations

Credit Control

Procurement

Billing

Accounts Receivable

Business Development

Legal

Relevant Roles

Accounts Manager

Finance Director

Tax Specialist

Billing Coordinator

Accounts Receivable Clerk

Sales Manager

Financial Controller

Compliance Officer

Business Development Manager

Credit Controller

Purchase Manager

Operations Manager

Chief Financial Officer

Bookkeeper

GST Consultant

Invoice Processing Specialist

Industries
Central Goods and Services Tax Act, 2017: Governs the requirements for GST invoices, including mandatory fields, format, and tax calculation requirements
Indian Contract Act, 1872: Provides the basic framework for commercial transactions and agreements in India
Information Technology Act, 2000: Relevant for electronic invoices and digital signatures, providing legal recognition to electronic documents
The Sale of Goods Act, 1930: Governs the terms and conditions of sale of goods, including requirements for documentation of sales
State-specific GST Rules: Local state regulations that may impose additional requirements on invoice format and content
Central Tax Rules, 2017: Specifies detailed rules regarding invoice format, contents, and preservation requirements
The Indian Stamp Act, 1899: May be relevant if the invoice needs to be stamped according to state-specific requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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