Tender Agency Agreement Generator for Singapore

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Key Requirements PROMPT example:

Tender Agency Agreement

"Need a Tender Agency Agreement for a Singapore construction project where we'll appoint ABC Consultants Pte Ltd to manage procurement of contractors for our new office building development, with services starting March 2025 and running for 18 months."

Document background
The Tender Agency Agreement is essential for organizations requiring professional assistance in managing complex procurement processes in Singapore. This agreement type is particularly relevant when specialized expertise is needed for high-value or technically complex tenders. The document establishes the scope of the tender agent's authority, responsibilities, and limitations while ensuring compliance with Singapore's Government Procurement Act, Competition Act, and relevant industry regulations. The agreement typically includes detailed provisions for tender preparation, bid evaluation, and post-tender administration, while incorporating necessary safeguards against conflicts of interest and corruption.
Suggested Sections

1. Parties: Identification and details of the Principal and the Tender Agent

2. Background: Context of the agreement and brief description of the tender process

3. Definitions: Key terms used throughout the agreement

4. Appointment and Scope: Terms of appointment and detailed scope of tender agent's services

5. Duration: Term of the agreement and renewal provisions

6. Agent's Obligations: Detailed responsibilities and duties of the tender agent

7. Principal's Obligations: Responsibilities and duties of the principal

8. Fees and Payment: Fee structure, payment terms, and expenses

9. Confidentiality: Confidentiality obligations regarding tender information

10. Termination: Grounds and process for termination

Optional Sections

1. Performance Standards: Specific KPIs and service levels for complex tenders with measurable performance metrics

2. Anti-Corruption Provisions: Specific anti-corruption compliance requirements for high-value tenders or government contracts

3. Insurance: Insurance requirements and coverage when specific insurance coverage is required

4. Data Protection: PDPA compliance requirements when personal data processing is involved

5. Force Majeure: Provisions for unforeseen circumstances in longer-term agreements or high-value tenders

Suggested Schedules

1. Schedule of Services: Detailed breakdown of tender agent's services

2. Fee Schedule: Detailed fee structure and payment milestones

3. Tender Process Timeline: Key dates and milestones in the tender process

4. Required Forms and Templates: Standard forms and templates to be used in the tender process

5. Compliance Checklist: List of regulatory and procedural requirements

6. Contact Details: Key personnel and emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Civil Law Act (Cap. 43): Primary legislation governing contract law in Singapore, providing the fundamental framework for contractual relationships

Common Law Principles: Singapore follows English common law tradition for contract and agency law principles not covered by statute

Factors Act (Cap. 386): Governs agency relationships and the rights and obligations of principals and agents

Competition Act (Cap. 50B): Regulates anti-competitive practices, particularly relevant for bid rigging prevention in tender processes

Government Procurement Act (Cap. 120): Regulates government procurement procedures and requirements, including tender processes

Government Procurement Regulations: Detailed regulations implementing the Government Procurement Act

Companies Act (Cap. 50): Governs corporate entities' operations and responsibilities in Singapore

Electronic Transactions Act (Cap. 88): Regulates electronic transactions and digital signatures in contract formation and execution

Prevention of Corruption Act (Cap. 241): Anti-corruption legislation crucial for tender processes and agency relationships

Personal Data Protection Act 2012: Governs the collection, use, and disclosure of personal data in Singapore

BCA Regulations: Building and Construction Authority regulations applicable to construction-related tenders

Code of Corporate Governance: Guidelines for corporate governance practices in Singapore

Corruption, Drug Trafficking and Other Serious Crimes Act: Addresses money laundering and other financial crimes that might arise in tender processes

Government Procurement (Application) Order: Specific orders detailing the application of government procurement rules

SIA Guidelines: Singapore Institute of Architects guidelines for construction and architectural tender processes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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