Rejection Letter For Internal Candidate Template for England and Wales

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Key Requirements PROMPT example:

Rejection Letter For Internal Candidate

"I need a Rejection Letter For Internal Candidate to inform our senior software developer who applied for the Technical Lead position that they were unsuccessful, while emphasizing their value to the company and suggesting a mentorship program to help prepare them for future leadership roles."

Document background
A Rejection Letter For Internal Candidate is a crucial document used when an existing employee has applied for another position within the organization but has been unsuccessful. Under England and Wales jurisdiction, this document requires careful consideration of employment law, equality legislation, and internal HR policies. The letter should balance honest feedback with maintaining employee motivation and engagement. It typically includes the decision, brief reasoning, and encouragement for future opportunities, while ensuring compliance with UK employment law and data protection requirements.
Suggested Sections

1. Addressee Details: Full name, job title, and internal address of the candidate

2. Position Reference: Clear identification of the role applied for

3. Decision Statement: Clear but sensitive communication of the rejection

4. Basic Reasoning: Brief, objective explanation for the decision

5. Future Encouragement: Positive message about future opportunities

Optional Sections

1. Detailed Feedback: Specific feedback on interview performance or application, used when constructive feedback can be provided

2. Development Suggestions: Recommendations for professional development, used when clear development areas were identified

3. Alternative Opportunities: Information about other suitable positions, used when available

Suggested Schedules

1. Interview Notes Summary: If requested and appropriate under data protection regulations

2. Skills Assessment: If formal assessment was part of the process

3. Appeals Process: Information about internal appeals procedures if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Equality Act 2010: Primary legislation protecting against discrimination based on protected characteristics (age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, sexual orientation). Requires reasonable adjustments for disabled candidates and prevents indirect discrimination.

Employment Rights Act 1996: Ensures fair treatment of employees, protection against unfair treatment in internal processes, and provides the right to request written reasons for decisions affecting employment.

Data Protection Act 2018 and UK GDPR: Governs the handling, storage, and processing of personal information and application details. Provides rights regarding access to information about recruitment decisions.

Human Rights Act 1998: Protects fundamental rights including right to fair treatment, protection of dignity, and right to private life in employment contexts.

Internal Company Policies: While not legislation, requires compliance with internal recruitment policies, equal opportunities policies, and grievance procedures.

ACAS Guidelines: Best practice guidelines for internal recruitment processes and handling rejections, including recommendations for providing feedback and maintaining documentation.

Relevant Case Law: Precedents set by employment tribunals and courts regarding internal promotions, discrimination claims, and fair recruitment practices.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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