We Regret To Inform You Job Application Template for England and Wales

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Key Requirements PROMPT example:

We Regret To Inform You Job Application

"I need a 'We Regret To Inform You Job Application' letter for a senior software developer position that maintains professionalism while offering to keep the candidate's details on file for future opportunities, as they were a strong candidate but not the best fit for this specific role."

Document background
The 'We Regret To Inform You Job Application' letter is a crucial business communication tool used when declining job applicants in England and Wales. It serves to professionally inform candidates of their unsuccessful application while maintaining compliance with UK employment law, particularly the Equality Act 2010 and data protection regulations. The document should be clear yet considerate, avoiding potentially discriminatory language while protecting the organization from legal challenges. It may include optional elements such as feedback offers or information about future opportunities, depending on company policy and circumstances.
Suggested Sections

1. Addressee Details: Full name and address of the candidate

2. Reference to Application: Mention of the specific role and when they applied

3. Rejection Statement: Clear but diplomatic statement that the application was unsuccessful

4. Thank You: Expression of gratitude for their time and interest

Optional Sections

1. Future Opportunities: Encouraging the candidate to apply for future positions, used when the candidate showed promise

2. Feedback Offer: Offer to provide feedback on their application, used when company policy allows this

3. Application Retention: Information about how long their data will be kept, used when planning to keep their details on file

Suggested Schedules

1. None: This type of document usually doesn't include schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Equality Act 2010: Primary legislation protecting against discrimination based on protected characteristics (age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, sexual orientation). Ensures rejection reasons aren't discriminatory and requires reasonable adjustments for disabled candidates.

Data Protection Act 2018 and UK GDPR: Regulates the handling of personal information, determines data retention periods for applications, and ensures candidate privacy rights are protected throughout the recruitment process.

Employment Rights Act 1996: While primarily focused on employed persons, this act sets general standards for fair treatment in employment processes and recruitment procedures.

Human Rights Act 1998: Ensures respect for privacy and dignity in the recruitment process and provides additional protection against discrimination in employment-related matters.

Documentation Requirements: Key considerations including professional tone, avoiding discriminatory language, clear communication without specific reasons that could lead to legal challenges, data retention policies, confidentiality maintenance, and record-keeping of the selection process.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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