Ongoing Feedback Performance Management Template for Switzerland

This Ongoing Feedback Performance Management document serves as a essential tool for organizations operating in Switzerland who wish to implement a structured, continuous feedback system while ensuring compliance with Swiss employment law. The document is particularly relevant in today's rapidly evolving workplace environment, where traditional annual reviews are being replaced by more dynamic, ongoing feedback processes. It provides comprehensive guidance on implementing and maintaining a continuous performance management system, addressing key aspects such as feedback frequency, documentation requirements, and data protection measures under Swiss federal regulations. The framework is designed to align with both the Swiss Code of Obligations and the Federal Act on Data Protection, while promoting a culture of open communication and continuous improvement. Organizations should use this document when establishing or updating their performance management practices to ensure legal compliance while fostering employee development and engagement.

1. Parties: Identification of the employer and employee(s) to whom this performance management system applies

2. Background: Context of the performance management system implementation and its alignment with company objectives

3. Definitions: Clear definitions of key terms used throughout the document, including performance metrics, feedback types, and evaluation periods

4. Purpose and Scope: Objectives of the ongoing feedback system and its application within the organization

5. Legal Framework: Reference to relevant Swiss employment laws and regulations governing performance management

6. Feedback Frequency and Format: Specification of how often feedback will be provided and in what format (written, verbal, digital)

7. Performance Criteria: Definition of the key performance indicators and competencies being evaluated

8. Documentation Requirements: Procedures for recording and storing feedback and performance data in compliance with Swiss data protection laws

9. Employee Rights and Responsibilities: Overview of employee rights in the feedback process and their responsibilities in participating

10. Manager Rights and Responsibilities: Duties and obligations of managers in providing feedback and managing performance

11. Review and Appeal Process: Procedures for employees to review and challenge feedback or evaluations

12. Data Protection and Confidentiality: Measures for protecting personal data in accordance with FADP requirements

13. Implementation and Training: Process for implementing the system and training requirements for all participants