Proposal Quotation Template for United Arab Emirates

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Key Requirements PROMPT example:

Proposal Quotation

"I need a Proposal Quotation for providing IT infrastructure upgrade services to a Dubai-based financial institution, including hardware supply and maintenance services for 12 months starting March 2025, with specific emphasis on data security compliance and service level agreements."

Document background
The Proposal Quotation is a critical business document used in the United Arab Emirates commercial landscape when a supplier wishes to formally offer goods or services to a potential client. This document type must adhere to UAE Federal Law No. 5 of 1985 (Civil Code) and Federal Decree-Law No. 8 of 2017 on Value Added Tax, among other relevant legislation. A Proposal Quotation typically includes detailed pricing structures, delivery terms, payment conditions, and validity periods, all presented in compliance with local commercial regulations. It serves as the first formal step in a commercial transaction, potentially leading to a binding contract upon acceptance. The document must include specific elements required by UAE law, such as VAT registration details and clear pricing breakdowns, making it a crucial tool in UAE business operations.
Suggested Sections

1. Company Information: Details of the proposing company including trade license number, VAT registration number, and contact information

2. Client Details: Full name and contact information of the prospective client

3. Quotation Reference: Unique reference number and date of the quotation

4. Scope of Products/Services: Clear description of the products or services being offered

5. Pricing Information: Detailed pricing breakdown including unit prices, quantities, and total amounts, with clear VAT indication as per UAE law

6. Validity Period: Clear statement of how long the quotation remains valid

7. Payment Terms: Payment schedule, method, and conditions

8. Delivery Terms: Delivery timeframes, locations, and any associated conditions

9. Basic Terms and Conditions: Essential terms governing the quotation including acceptance process

Optional Sections

1. Technical Specifications: Detailed technical specifications when offering complex products or systems

2. Implementation Timeline: Include when the delivery involves multiple phases or complex implementation

3. Warranty Information: When offering products with specific warranty terms

4. After-Sales Support: Details of support services when relevant to the offering

5. Trade References: Include for high-value quotations or when requested by the client

6. Company Profile: Brief company background for new clients or high-value proposals

7. Team Credentials: Include when selling professional services or consulting work

Suggested Schedules

1. Detailed Price Breakdown: Itemized pricing for complex quotations with multiple components

2. Technical Drawings: Product or installation drawings where relevant

3. Product Specifications: Detailed product specifications, certifications, and compliance documents

4. Service Level Agreement: Performance metrics and service levels for service-based quotations

5. Terms and Conditions: Full terms and conditions if too lengthy to include in main document

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Information Technology

Professional Services

Manufacturing

Retail

Healthcare

Education

Real Estate

Energy

Telecommunications

Hospitality

Transportation and Logistics

Financial Services

Consulting

Engineering

Relevant Teams

Sales

Business Development

Commercial

Procurement

Finance

Legal

Operations

Project Management

Account Management

Estimating

Bid Management

Contract Administration

Relevant Roles

Sales Manager

Business Development Executive

Commercial Director

Procurement Manager

Finance Manager

Legal Counsel

Operations Manager

Project Manager

Account Executive

Estimator

Bid Manager

Contract Administrator

Chief Financial Officer

Managing Director

Technical Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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