Design Request For Proposal Template for United Arab Emirates

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Key Requirements PROMPT example:

Design Request For Proposal

"I need a Design Request For Proposal for a LEED Platinum certified mixed-use development in Dubai Marina, with submission deadline of March 2025, including specific requirements for sustainable design and smart building integration."

Document background
The Design Request For Proposal (RFP) is a critical procurement document used in the United Arab Emirates when seeking professional design services for construction and development projects. It serves as the primary tool for evaluating and selecting design consultants while ensuring compliance with UAE federal laws, emirate-specific regulations, and local authority requirements. The document typically comes into play during the initial stages of project development, after the conceptual requirements have been established but before detailed design work begins. It includes comprehensive technical specifications, submission requirements, evaluation criteria, and commercial terms tailored to UAE market conditions. This document type is particularly important in the UAE context due to the complex regulatory environment and the need to balance international design standards with local requirements and cultural considerations.
Suggested Sections

1. Introduction: Overview of the project and the purpose of the RFP

2. Instructions to Bidders: Detailed guidelines on proposal submission, deadlines, and communication protocols

3. Project Overview: Comprehensive description of the project scope, objectives, and deliverables

4. Scope of Design Services: Detailed description of required design services, deliverables, and performance expectations

5. Technical Requirements: Specific technical specifications, standards, and requirements for the design

6. Submission Requirements: Format, content, and organization requirements for proposal submissions

7. Evaluation Criteria: Detailed explanation of how proposals will be evaluated and weighted

8. Timeline and Milestones: Project schedule, key dates, and delivery milestones

9. Commercial Terms: Payment terms, fee structure, and commercial requirements

10. Legal Requirements: Legal obligations, insurance requirements, and compliance with UAE laws

11. Terms and Conditions: Standard contractual terms and conditions for the engagement

Optional Sections

1. Site Information: Detailed site information and constraints - include for site-specific design projects

2. Sustainability Requirements: Green building and sustainability requirements - include for projects requiring specific environmental certifications

3. BIM Requirements: Building Information Modeling specifications - include for projects requiring BIM delivery

4. Value Engineering: Requirements for value engineering proposals - include for complex or high-budget projects

5. Local Content Requirements: Requirements for local content and Emiratisation - include for government or semi-government projects

6. Security Requirements: Special security considerations - include for sensitive or government projects

7. Specialized Consultants: Requirements for specialized consultants - include for projects requiring specific expertise

8. Phasing Requirements: Project phasing information - include for multi-phase projects

Suggested Schedules

1. Schedule A - Design Brief: Detailed project brief including functional requirements and design criteria

2. Schedule B - Site Information Package: Site surveys, geotechnical reports, and existing conditions documentation

3. Schedule C - Technical Standards: Applicable codes, standards, and technical requirements

4. Schedule D - Submission Forms: Standard forms for technical and commercial submissions

5. Schedule E - Price Submission Format: Templates and formats for fee proposals and cost breakdowns

6. Schedule F - Program Schedule: Detailed project timeline and milestone requirements

7. Schedule G - Evaluation Matrix: Detailed scoring criteria and evaluation methodology

8. Schedule H - Draft Agreement: Proposed form of agreement for design services

9. Appendix 1 - Reference Project Requirements: Requirements for submitting reference projects and experience

10. Appendix 2 - CVs Format: Standard format for submitting key personnel CVs

11. Appendix 3 - Quality Assurance Requirements: Quality management system requirements and documentation

12. Appendix 4 - HSE Requirements: Health, safety, and environmental requirements and documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate Development

Healthcare

Education

Hospitality

Commercial Office

Retail

Industrial

Infrastructure

Government Facilities

Cultural & Entertainment

Residential Development

Mixed-Use Development

Transportation

Energy

Relevant Teams

Procurement

Legal

Technical

Commercial

Project Management

Design Management

Contract Administration

Quality Assurance

Cost Control

Business Development

Risk Management

Relevant Roles

Project Director

Development Manager

Procurement Manager

Technical Director

Design Manager

Project Manager

Contract Manager

Commercial Manager

Chief Architect

Principal Engineer

Cost Manager

Quality Assurance Manager

Sustainability Manager

Legal Counsel

Technical Review Manager

Bid Manager

Industries
UAE Federal Law No. 2 of 2015: Commercial Companies Law - Governs commercial transactions and business operations in the UAE, including tender processes and commercial contracts
UAE Federal Law No. 7 of 2002: Copyright and Neighboring Rights Law - Crucial for protecting design intellectual property rights and submissions in the RFP process
UAE Civil Code (Federal Law No. 5 of 1985): Governs contractual relationships and obligations, including principles of contract formation, terms, and conditions that would apply to the RFP
UAE Federal Law No. 4 of 2016: Medical Liability Law - If the design project involves healthcare facilities, this law's requirements must be considered
Dubai Local Order No. 3 of 1999: Dubai Municipality Building Regulations - Important for design specifications and requirements if the project is in Dubai
UAE Cabinet Resolution No. 1 of 2018: UAE Fire and Life Safety Code - Essential for incorporating safety requirements in design proposals
UAE Federal Law No. 24 of 2006: Consumer Protection Law - Relevant for ensuring design proposals meet consumer safety and quality standards
Green Building Regulations (Dubai/Abu Dhabi): Environmental sustainability requirements that must be incorporated into design proposals
UAE Federal Law No. 17 of 2002: Industrial Property Rights Law - Protects industrial designs and patents, relevant for innovative design elements
UAE Federal Law No. 18 of 1993: Commercial Transactions Law - Governs commercial aspects of the RFP process including payment terms and commercial obligations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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