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Contract Acceptance Letter

Contract Acceptance Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Contract Acceptance Letter

"I need a Contract Acceptance Letter for accepting a software development services proposal from TechCore Solutions LLC, with acceptance conditional upon their team starting the project by March 15, 2025, and including specific payment milestone confirmations."

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Document background
The Contract Acceptance Letter is a crucial document in UAE business transactions, used when a party wishes to formally accept the terms and conditions of a contract or business proposal. This document plays a vital role in contract formation under UAE Civil Code (Federal Law No. 5 of 1985) and must comply with specific legal requirements for valid acceptance. It typically follows receipt of a formal offer or contract and serves to create a binding agreement between parties. The letter should clearly reference the original offer, confirm acceptance of terms, and include any specific conditions or qualifications to the acceptance. This document is particularly important in the UAE business environment where formal documentation of agreements is highly valued and necessary for legal certainty.
Suggested Sections

1. Letter Header: Full business letterhead including date, reference number, and formal addressing of the recipient

2. Subject Line: Clear reference to the original contract/offer being accepted

3. Contract Reference: Specific details of the original contract/offer including date received and any reference numbers

4. Acceptance Statement: Clear and unequivocal statement of acceptance of the contract terms

5. Key Terms Confirmation: Brief restatement of critical terms such as contract value, duration, and key deliverables

6. Authorization Statement: Confirmation of signatory's authority to accept the contract on behalf of the accepting entity

7. Closing: Formal closing, signature block with full signatory details as per UAE requirements

Optional Sections

1. Conditions or Qualifications: Used when acceptance is subject to specific conditions or qualifications that need to be documented

2. Performance Timeline: Include when specific commencement dates or milestones need to be confirmed

3. Payment Terms Confirmation: Used when specific payment terms or financial arrangements need to be explicitly confirmed

4. Additional Representations: Include when the accepting party needs to make additional representations or warranties

5. Regulatory Compliance Statement: Required when the contract involves regulated activities or requires specific regulatory acknowledgments

Suggested Schedules

1. Power of Attorney: If applicable, documentation proving signatory's authority to accept the contract

2. Original Contract/Offer: Copy of the original contract or offer being accepted

3. Specific Requirements List: If applicable, list of any specific requirements or conditions attached to the acceptance

4. Corporate Documentation: When required, company registration documents or other corporate authorization documents as per UAE law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Construction

Real Estate

Financial Services

Technology

Healthcare

Manufacturing

Energy

Telecommunications

Professional Services

Retail

Hospitality

Education

Transportation

Infrastructure

Defense

Media and Entertainment

Relevant Teams

Legal

Procurement

Commercial

Operations

Business Development

Contract Administration

Compliance

Corporate Secretariat

Executive Leadership

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Contract Manager

Procurement Manager

Business Development Manager

Project Manager

Commercial Director

Operations Manager

General Manager

Company Secretary

Compliance Officer

Department Head

Senior Executive

Board Member

Industries
UAE Civil Code (Federal Law No. 5 of 1985): Primary legislation governing contracts, including provisions on formation, validity, and enforcement of contracts (Articles 125-129 specifically address offer and acceptance)
UAE Commercial Transactions Law (Federal Law No. 18 of 1993): Governs commercial transactions and business contracts, including specific provisions about commercial dealings and obligations
Electronic Transactions and Commerce Law (Federal Law No. 1 of 2006): Regulates electronic communications and signatures, relevant if the acceptance letter will be transmitted electronically
UAE Contract Law principles on Offer and Acceptance: Specific provisions within UAE Civil Code that detail requirements for valid acceptance, including timing, communication, and form of acceptance
UAE Federal Law No. 2 of 2015 on Commercial Companies: Relevant when the contract acceptance involves company transactions or corporate entities as parties
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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