Contract Acceptance Letter Template for Hong Kong

The Contract Acceptance Letter is a vital document in Hong Kong's commercial landscape, used to formally accept and conclude contractual arrangements. It serves as documentary evidence of acceptance under Hong Kong's common law system, which requires clear offer and acceptance for contract formation. This document is typically used following receipt of a contract or business proposal, when a party wishes to formally accept the terms offered. The letter should be drafted carefully to ensure it constitutes valid acceptance rather than a counter-offer, and must comply with Hong Kong's legal requirements regarding contract formation, including any sector-specific regulations. It's particularly important in complex commercial transactions where clear documentation of acceptance is crucial for legal certainty.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication of the contract or offer being accepted

3. Opening Reference: Reference to the original contract/offer and its date

4. Confirmation of Acceptance: Clear and unequivocal statement of acceptance of the contract terms

5. Key Terms Confirmation: Brief restatement of critical terms being accepted (e.g., price, scope, timeline)

6. Next Steps: Information about implementation or commencement of the contract

7. Closing: Formal closing, signature block, and contact information