Contract Acceptance Letter Template for Germany

The Contract Acceptance Letter is a critical document in German business and legal practice, used when formally accepting the terms of a proposed contract or business agreement. Under German law, particularly the Civil Code (BGB), contract formation requires a clear offer and acceptance, making this document essential for creating legally binding agreements. The letter serves to document the accepting party's unequivocal agreement to the contract terms, typically including reference to the original offer, confirmation of terms, and any agreed modifications. It's particularly important in German jurisdiction where formal requirements for contract formation can be stringent, and written documentation is often crucial for legal certainty. This document type is commonly used in business-to-business transactions, corporate dealings, and commercial arrangements where formal acceptance needs to be clearly documented.

1. Letterhead and Date: Company letterhead with full legal entity name, address, and current date

2. Recipient Details: Full name, title, and address of the offering party

3. Reference Line: Clear reference to the original offer or contract, including date and any reference numbers

4. Salutation: Formal greeting to the appropriate contact person

5. Confirmation of Receipt: Acknowledgment of receiving the original offer/contract

6. Express Acceptance: Clear and unequivocal statement of acceptance of the contract terms

7. Contract Details: Brief restatement of key terms being accepted (e.g., price, delivery dates, scope)

8. Next Steps: Information about immediate actions or implementation steps

9. Closing: Professional closing statement

10. Signature Block: Space for signature, name, and title of authorized representative