Outsourced CFO Engagement Letter Template for United States

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Key Requirements PROMPT example:

Outsourced CFO Engagement Letter

"I need an Outsourced CFO Engagement Letter for my tech startup, with specific emphasis on part-time services (10 hours per week) and equity compensation options, starting March 2025, and including provisions for Series A fundraising support."

Document background
The Outsourced CFO Engagement Letter serves as a crucial document for businesses seeking professional financial leadership without hiring a full-time executive. This document is commonly used when companies require sophisticated financial management but don't have the resources or need for a permanent CFO. The letter establishes clear expectations, deliverables, and terms of service while ensuring compliance with U.S. regulatory requirements. It typically includes scope of services, reporting relationships, access to information, confidentiality provisions, and compensation structure. This engagement letter is particularly relevant for growing businesses, companies in transition, or organizations requiring periodic high-level financial expertise.
Suggested Sections

1. Letterhead and Date: Professional letterhead and current date

2. Client Information: Full legal name and address of the client

3. Scope of Services: Detailed description of CFO services to be provided including financial reporting, strategic planning, treasury management, and other core CFO functions

4. Term and Timing: Duration of engagement and time commitment, including start date and renewal terms

5. Fees and Payment Terms: Compensation structure, billing frequency, and payment terms including hourly rates or fixed fees

6. Professional Standards: Commitment to maintain professional standards, certifications, and compliance with relevant regulations

7. Confidentiality: Confidentiality obligations and handling of sensitive information, including data protection measures

8. Termination Provisions: Terms and conditions for terminating the engagement, including notice periods and final obligations

Optional Sections

1. Additional Services: Optional services beyond core CFO functions, used when offering expandable scope of work

2. Travel Requirements: Travel expectations and reimbursement policies, included when travel is anticipated

3. Team Structure: Description of service team and reporting relationships, used when multiple staff members are involved

4. Technology Requirements: Specific software, systems, or technology requirements, included when specific platforms will be used

Suggested Schedules

1. Schedule A - Fee Schedule: Detailed breakdown of fees, payment structure, and billing rates

2. Schedule B - Service Level Agreement: Specific deliverables, timelines, and performance metrics

3. Schedule C - Required Documentation: List of documents and access requirements needed from client

4. Schedule D - Professional Credentials: Copies of relevant certifications, insurance coverage, and professional licenses

5. Schedule E - Compliance Requirements: Specific regulatory and compliance obligations relevant to the engagement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Federal Securities Laws: Key federal regulations including Securities Exchange Act of 1934, Sarbanes-Oxley Act of 2002 (SOX), and Dodd-Frank Wall Street Reform and Consumer Protection Act that govern securities and financial reporting requirements

Financial Reporting Standards: Compliance with Generally Accepted Accounting Principles (GAAP) and SEC reporting requirements for accurate and standardized financial reporting

Professional Standards: Requirements set by AICPA, state-specific CPA licensing requirements, and professional ethics guidelines that govern the conduct of financial professionals

Privacy and Data Protection: Regulations including Gramm-Leach-Bliley Act, state-specific data privacy laws, and GDPR compliance requirements for handling sensitive financial and personal data

Employment and Contract Law: State-specific contract laws, independent contractor regulations, and professional services agreement requirements that govern the engagement relationship

Confidentiality Requirements: Legal requirements for protecting trade secrets, non-disclosure agreements, and insider trading regulations to maintain client confidentiality

Liability and Insurance: Professional liability requirements, state-specific insurance requirements, and indemnification provisions necessary for risk management

Tax Regulations: Internal Revenue Code, state and local tax requirements, and tax reporting obligations that affect financial reporting and compliance

Industry-Specific Regulations: Specific compliance requirements based on the client's industry sector, such as banking, healthcare, or other regulated industries

State-Specific Requirements: State corporate laws, professional services regulations, and business practice requirements that vary by jurisdiction

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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