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Work Acceptance Letter
"I need a Work Acceptance Letter for a software development project completed by an external contractor, confirming acceptance of the final phase deliverables and triggering the final payment of $50,000, with completion date scheduled for March 15, 2025."
1. Date and Reference Information: Clear identification of when the work was completed and relevant project/contract references
2. Work Description: Detailed description of the completed work being accepted
3. Acceptance Statement: Clear statement confirming acceptance of the work
4. Quality Confirmation: Statement confirming work meets required quality standards
5. Payment Details: Reference to payment terms and any remaining payments due
1. Outstanding Items: List of any minor items still requiring attention - use when there are minor incomplete items that don't prevent overall acceptance
2. Warranty Period: Reference to applicable warranty periods - use when the work comes with specific warranty terms
3. Performance Metrics: Specific performance or quality metrics achieved - use when the work was subject to specific measurable criteria
1. Completion Checklist: Detailed checklist of completed work items
2. Quality Inspection Reports: Reports documenting quality checks performed
3. Performance Test Results: Documentation of any required performance testing
Authors
Acceptance
Completion Date
Deliverables
Project
Specifications
Quality Standards
Contract Reference
Acceptance Criteria
Substantial Completion
Outstanding Items
Warranty Period
Client Representative
Contractor Representative
Project Manager
Defects
Final Payment
Services
Performance Standards
Documentation
Work Description
Completion Confirmation
Quality Compliance
Payment Terms
Warranty
Outstanding Items
Performance Standards
Documentation Handover
Defect Liability
Final Release
Inspection Results
Signatures and Authorization
Contract Reference
Time and Date
Deliverable Confirmation
Acceptance Criteria
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