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Vendor Contract Termination Letter
"I need to draft a Vendor Contract Termination Letter for our IT services provider, giving them 90 days' notice as per our contract, with the termination to take effect from March 1, 2025, and including specific provisions for the handover of ongoing projects and return of company equipment."
1. Recipient Details: Full name, address, and position of recipient
2. Contract Reference: Original contract details including date and reference number
3. Termination Statement: Clear statement of intent to terminate the contract
4. Termination Date: Specific date when termination becomes effective
5. Reason for Termination: Statement of grounds for termination with reference to relevant contract clauses
6. Notice Period: Confirmation of notice period being given and compliance with contractual requirements
1. Outstanding Payments: Details of any pending payments or financial settlements that need to be addressed
2. Return of Property: Instructions regarding return of any company property, materials, or confidential information
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-termination
4. Transition Arrangements: Details of handover process or transition period if applicable
1. Outstanding Deliverables List: Schedule detailing any incomplete work or deliverables
2. Asset Register: Schedule listing all assets to be returned or transferred
3. Final Invoice: Schedule detailing final payment calculations and outstanding amounts
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